Labelmaster Automated Hazmat Accessorial Charge Audit
Every Monday, WebRun pulls carrier invoices for recently delivered dangerous goods shipments from QuickBooks, cross-checks each accessorial line item against your contracted rate sheet in Google Sheets, flags any overcharge or unauthorized fee, and posts a discrepancy report to your finance Slack channel for review and dispute action.
How do I automatically audit accessorial charges on my hazmat shipment invoices?
WebRun audits carrier invoices for your dangerous goods shipments every Monday. It pulls bills from QuickBooks, confirms authorized charges in Labelmaster DGIS, and compares every accessorial line item against your contracted rate sheet in Google Sheets. Overcharges and unauthorized fees are logged and a discrepancy report with total overbilled amounts posts to your finance Slack channel.
- Carrier accessorial overcharges on DG invoices caught weekly before payment
- Every billed charge compared against contracted rates automatically
- Finance team has a total overbilled amount and carrier-level breakdown in Slack every Monday
Built for hazmat freight finance teams · dangerous goods logistics managers · DG carrier billing auditors · transportation spend managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.labelmaster.com/dgeo/dgisin a real browser with your saved login - no setup, no API keys. -
1
Labelmaster - confirm shipment details and authorized accessorial charges
labelmaster.com
WebRun opens Labelmaster to confirm shipment details and authorized accessorial charges. - Open DGIS and review recently completed DG shipments
- Note the authorized accessorial services for each shipment, such as hazmat handling fees, residential delivery, and liftgate
- Capture the shipment ID and approved accessorial list for cross-reference
Done when Authorized accessorial charges are confirmed in DGIS for each recently completed DG shipment.
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2
QuickBooks - pull carrier invoices for DG shipments
- Open QuickBooks and pull carrier bills for DG shipments delivered in the past week
- For each bill, list every line item including base freight and all accessorial charges
- Flag any line item marked as hazmat surcharge, fuel, residential, or other fee
Done when All accessorial line items on DG shipment invoices from the past week are captured.
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3
Google Sheets - compare charges against contracted rates and log discrepancies
google.com
WebRun opens Google Sheets to compare charges against contracted rates and log discrepancies. - Open the Contracted Rate Sheet
- Compare each billed accessorial charge against the contracted rate for that carrier and charge type
- Log any discrepancy where the billed amount exceeds the contracted rate or the charge was not authorized
- Calculate the total overbilled amount for the week
Done when Discrepancy log has a row for every overcharge or unauthorized accessorial, with the contracted versus billed amount.
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4
Slack - post weekly discrepancy report to finance channel
slack.com
WebRun opens Slack to post weekly discrepancy report to finance channel. - Post the weekly accessorial discrepancy report to the finance Slack channel
- Lead with the total overbilled amount and number of disputed items
- List each carrier with the discrepancy amount so the finance team knows who to dispute with
Done when Finance team has this week's accessorial audit results in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it dispute the charges directly with the carrier?
No. WebRun flags and logs discrepancies only. Your finance team reviews the discrepancy report and initiates any dispute with the carrier directly.
Which accessorial charges does it check?
It checks any accessorial line item on the carrier invoice against your contracted rate sheet, including hazmat handling fees, fuel surcharges, residential delivery, liftgate, appointment fees, and redelivery charges.
What if my contracted rates change?
Update the Contracted Rate Sheet in Google Sheets and WebRun will use the new rates in the next Monday audit automatically.
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