Chase overdue freight forwarding invoices before they age further
Every Monday, WebRun opens Magaya, finds all unpaid invoices past their due date, logs them in a Google Sheet ranked by aging and amount, and drafts a polite payment reminder in Gmail for each client, leaving every draft unsent for your team to review before anything goes to a customer.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue freight forwarding invoices from Magaya?
WebRun opens Magaya every Monday, finds all unpaid invoices past their due date, and logs them in a Google Sheet ranked by aging and amount. It then drafts a polite payment reminder in Gmail for each client. Your team reviews every draft before sending, so no overdue balance is missed and no reminder goes out without approval.
- Every overdue invoice chased weekly without manual effort
- Google Sheet gives finance a live ranked view of outstanding balances
- Payment reminder drafts personalized with the exact invoice number and amount
Built for freight forwarders · logistics finance teams · accounts receivable · freight operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.magaya.comin a real browser with your saved login - no setup, no API keys. -
1
Magaya - find invoices past their due date
magaya.com How to Automate Magaya
WebRun opens Magaya to find invoices past their due date. - Open Magaya and navigate to the Accounts Receivable module
- Filter invoices to those with a due date in the past and a status of unpaid
- Capture the invoice number, client name, client email, amount due, due date, and days overdue for each
Done when Every overdue invoice is listed with its aging, amount, and client contact details.
-
2
Google Sheets - log overdue invoices ranked by aging
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log overdue invoices ranked by aging. - Open the accounts receivable Google Sheet
- Update the overdue invoice log with this week's findings, sorted by days overdue descending
- Mark any invoices that have since been paid as resolved
Done when The Google Sheet has a current ranked list of all overdue invoices.
-
3
Gmail - draft payment reminder for each client
gmail.com How to Automate Gmail
WebRun opens Gmail to draft payment reminder for each client. - Draft a polite, on-brand payment reminder for each client with an overdue invoice
- Reference the specific invoice number, amount, and due date in each email
- Save every email as a Gmail draft addressed to the client, leaving it unsent for team review
Done when One ready-to-review Gmail payment reminder draft exists for each client with an overdue invoice.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about overdue invoices on its own?
No. Every payment reminder is saved as a Gmail draft for your team to review before sending. Nothing is sent to a client without human approval.
Does it skip clients who are on a payment plan?
If a payment arrangement is noted in the Magaya invoice record or the aging status reflects it, WebRun will flag the invoice for manual review rather than treating it as a standard overdue item.
Can I set a minimum invoice amount to chase?
Yes. A minimum amount threshold can be configured at setup so WebRun skips invoices below the value you choose and focuses on balances that matter most.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.