Automated Magaya Booking Confirmation Drafts
Every morning, WebRun checks Magaya for new bookings created since the previous run, drafts a professional booking confirmation email for each shipper with full cargo and routing details, and saves each draft in Gmail ready for your team to review and send.
How can I automatically draft booking confirmations from Magaya?
WebRun checks Magaya every morning for new bookings created since the previous run. For each one, it drafts a professional confirmation email with the booking reference, routing, ETD, ETA, and cargo details, then saves it in Gmail. Your team reviews and sends, so shippers get fast, accurate confirmations without any manual drafting.
- Booking confirmations drafted automatically, no more copy-paste from Magaya
- Shippers receive faster confirmations after their booking is placed
- Every draft includes the exact booking reference and routing pulled from Magaya
Built for freight forwarders · international freight sales teams · logistics coordinators · export operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.magaya.comin a real browser with your saved login - no setup, no API keys. -
1
Magaya - detect new bookings created since last run
magaya.com
WebRun opens Magaya to detect new bookings created since last run. - Open Magaya and filter the Bookings list to entries created since the last run
- For each new booking, capture the booking reference, shipper name and email, origin, destination, cargo description, vessel or flight, and estimated transit times
- Note any special instructions or hazardous material flags from the booking record
Done when Every new booking has its full details captured, ready for the confirmation draft.
-
2
Gmail - draft booking confirmation email for each shipper
gmail.com
WebRun opens Gmail to draft booking confirmation email for each shipper. - Draft a professional booking confirmation email for each shipper using the captured details
- Include the booking reference, routing, ETD and ETA, and any special instructions
- Save each email as a Gmail draft addressed to the shipper, leaving it unsent for team review
Done when One ready-to-review Gmail booking confirmation draft exists for each new booking.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the shipper automatically?
No. Every booking confirmation is saved as a Gmail draft for your team to check before sending. Nothing goes to a shipper until a human approves and sends it.
What if a booking has incomplete information in Magaya?
WebRun will still create a draft but will flag any missing fields, such as a missing shipper email or incomplete routing, so your team can complete the details before sending.
Does it handle both ocean and air bookings?
Yes. WebRun reads all new bookings in Magaya regardless of mode. The confirmation draft is adapted to include the relevant transport details, vessel for ocean and flight for air.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.