Automated Fortnox Supplier Invoice Queue
Every morning, WebRun opens Fortnox, finds the supplier invoices still waiting on approval, checks each due date against your next payment run, writes the queue into Notion sorted by how soon it goes late, and texts the finance lead the invoices that need approving today.
How do I see which supplier invoices are waiting on approval?
WebRun keeps your Fortnox payables moving every morning. It lists the supplier invoices still waiting on an approver, compares each due date against your next payment run, writes the queue into Notion worst first, and texts the finance lead what must be approved today, so no supplier is paid late.
- Invoices that will miss the payment run are named the same morning
- Every row shows who is holding the approval
- The total amount waiting on approval is visible daily
Built for finance leads · bookkeepers · controllers · Swedish SMEs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
apps.fortnox.sein a real browser with your saved login - no setup, no API keys. -
1
Fortnox - list unapproved invoices
fortnox.se
WebRun opens Fortnox to list unapproved invoices. - Open Fortnox and go to supplier invoices
- List the invoices still waiting on an approver
- Capture the supplier, the amount, the due date and who the invoice is sitting with
- Compare each due date against your next payment run date
- Mark the invoices that will be paid late unless approved today
Done when Every unapproved supplier invoice is listed with its due date and approver.
-
2
Notion - write the approval queue
notion.so
WebRun opens Notion to write the approval queue. - Update the approval queue page with today's list
- Put the invoices that miss the next payment run at the top
- Show supplier, amount, due date, approver and days left on every row
- Total the amount waiting so the exposure is visible
- Clear rows that were approved since yesterday
Done when The approval queue in Notion matches what is actually outstanding.
-
3
Twilio - text the finance lead
twilio.com
WebRun opens Twilio to text the finance lead. - Text the finance lead the invoices that must be approved today to make the payment run
- Include the supplier, the amount and the approver holding each one
- Send only to your own finance numbers. WebRun never contacts a supplier
- Leave approving and paying to a person. WebRun never approves an invoice or creates a payment file
Done when The finance lead knows which approvals cannot wait another day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or pay an invoice?
No. WebRun only lists what is waiting. Approving an invoice, creating a payment file, and releasing a payment all stay with your finance team.
Does it contact suppliers?
No. The Twilio message goes only to your own finance numbers. WebRun never emails or texts a supplier about their invoice.
How does it know an invoice will be late?
It compares each due date against your next payment run date, so an invoice due before the run is flagged as needing approval today rather than simply listed as outstanding.
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