Automated CAM Charge Chasing for Stalls
Every Monday, WebRun opens QuickBooks, finds stalls with overdue shared CAM and service charges, checks each vendor's account standing and recent payouts in Hallpass, and drafts a polite, itemized reminder email per vendor in Gmail, left unsent for you to review and approve before it goes out.
How do I automatically chase food hall vendors for overdue CAM charges?
Every Monday, WebRun finds stalls behind on shared CAM and service charges in QuickBooks, checks each vendor's standing and upcoming payouts in Hallpass, and drafts a polite, itemized reminder email per vendor in Gmail. Every draft stays unsent until you approve it, so no vendor is chased about money owed without your sign-off.
- Overdue CAM charges are surfaced and drafted for chase every week
- Paid or already-reminded vendors are skipped from live QuickBooks status
- No vendor is chased about money owed without your review
Built for food hall operators · market hall managers · commercial property managers · multi-vendor venue owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hallpasshq.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue CAM charges
- Open QuickBooks and filter shared CAM and service-charge invoices to overdue
- Capture each stall's outstanding amount, invoice date, and days overdue
- Skip any vendor already reminded this week to avoid double chasing
Done when Every overdue CAM or service charge is listed with amount and days overdue.
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2
Hallpass - check each vendor's standing
hallpasshq.com
WebRun opens Hallpass to check each vendor's standing. - Open Hallpass and check each overdue vendor's account standing and recent payouts
- Note whether an upcoming payout could be offset against the outstanding charge
- Confirm the correct billing contact for each stall
Done when Each overdue vendor has a confirmed contact and a note on any offset option.
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3
Gmail - draft polite reminder emails
gmail.com
WebRun opens Gmail to draft polite reminder emails. - Draft a polite, itemized reminder for each vendor with the charge, amount, and due date
- Offer the offset-against-payout option where it applies
- Save every email as an unsent Gmail draft. Do not chase any vendor automatically
Done when A Gmail draft reminder exists for every overdue vendor, waiting for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email vendors a chase without my approval?
No. Every reminder is saved as an unsent Gmail draft and waits for you to review, edit, and send. Nothing goes to a vendor about money owed until you approve each message.
Will it re-chase someone who already paid this week?
No. WebRun reads the live overdue status in QuickBooks each run, so any vendor who has paid or was already reminded this week is skipped automatically before drafting.
Can it offer to net the charge against a payout?
Yes. WebRun checks each vendor's upcoming payout in Hallpass and, where it applies, the draft offers to offset the outstanding CAM charge against the next remittance.
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