Automated Food Hall Remittance Statements
Every Monday, WebRun opens Hallpass, reads each stall's prior-week gross sales, rent, and fee deductions, confirms the net remittance against your QuickBooks records, and drafts a plain, itemized payout statement email for every vendor in Gmail, left unsent for you to review and approve.
How do I automatically draft weekly vendor remittance statements for my food hall stalls?
Every Monday, WebRun reads each stall's prior-week gross sales, rent, and fee deductions in Hallpass, confirms the net remittance against QuickBooks, and drafts an itemized payout statement email per vendor in Gmail. Every draft stays unsent until you review and approve it, so no vendor figures leave without your sign-off.
- Every vendor gets a clear itemized statement each week without manual spreadsheet work
- Net figures are checked against QuickBooks before any statement is drafted
- No payout email reaches a vendor without your review and approval
Built for food hall operators · market hall managers · food hall finance teams · multi-vendor venue owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hallpasshq.comin a real browser with your saved login - no setup, no API keys. -
1
Hallpass - read each vendor's net remittance
hallpasshq.com
WebRun opens Hallpass to read each vendor's net remittance. - Open Hallpass and go to the vendor remittance view for the prior week
- For each active stall, capture gross POS sales, rent, and any shared fee deductions
- Record the net remittance amount and the pay period dates for every vendor
Done when Each active stall has a captured gross, deductions, and net remittance figure for the week.
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2
QuickBooks - confirm figures against the books
- Open QuickBooks and find the matching sales and deduction entries for the same period
- Confirm each vendor's net figure ties out to the recorded transactions
- Flag any stall where the Hallpass net and the QuickBooks total do not agree
Done when Every vendor's net remittance is confirmed against QuickBooks or flagged as a mismatch.
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3
Gmail - draft each vendor's statement email
gmail.com
WebRun opens Gmail to draft each vendor's statement email. - Draft a clear, itemized statement email for each vendor showing gross sales, rent, fees, and the net payout
- Address each email to the vendor contact on file and reference the stall and pay period
- Save every message as an unsent Gmail draft. Do not send any statement to a vendor automatically
Done when A Gmail draft statement exists for every vendor, waiting for your review and approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email vendors their statements without me?
No. Every vendor statement is saved as an unsent Gmail draft and waits for you to review, edit, and send. No payout figures leave your food hall until you approve each message.
What if the Hallpass and QuickBooks figures disagree?
That vendor is flagged rather than drafted. WebRun notes the mismatch so you can resolve the gross, rent, or fee difference before any statement goes out for that stall.
Can the statement match our own layout and wording?
Yes. Give WebRun a sample statement or a tone to follow and it drafts each vendor email in your food hall's format, itemizing gross sales, rent, fees, and the net payout.
Related templates
Put this on autopilot.
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