Automated Fire Re-Inspection Scheduling
When an inspection is marked failed or has open deficiencies in Inspect Point, WebRun captures the failed items, drafts a re-inspection scheduling email to the property contact, logs the deficiencies for your records, and alerts your dispatch team in Slack to schedule the corrective follow-up.
How do I automatically schedule re-inspections when a fire system fails an inspection?
When a fire inspection is marked failed in Inspect Point, WebRun captures every deficiency, drafts a re-inspection scheduling email to the property contact in Gmail, and posts a Slack alert to your dispatch team with the failed items and required re-inspection window, so corrective follow-up starts immediately.
- Re-inspections are scheduled the same day a system fails, not days later
- Critical life-safety deficiencies surface immediately for urgent dispatch action
- No failed inspection sits unscheduled while your team waits for a reminder
Built for fire protection companies · sprinkler inspection contractors · fire alarm service firms · dispatch teams at life-safety businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.inspectpoint.comin a real browser with your saved login - no setup, no API keys. -
1
Inspect Point - detect failed inspection and capture deficiencies
inspectpoint.com
WebRun opens Inspect Point to detect failed inspection and capture deficiencies. - Detect when an inspection is marked as failed or has one or more deficiencies recorded
- Open the inspection record and capture all failed items with their descriptions and deficiency codes
- Note the property name, system type, inspection date, and the required re-inspection window
- Confirm the primary contact email and phone for the property
Done when All failed items and the required re-inspection window are captured with property contact details.
-
2
Gmail - draft re-inspection scheduling email
gmail.com
WebRun opens Gmail to draft re-inspection scheduling email. - Draft a re-inspection scheduling email to the property contact listing the failed items and their deficiency descriptions
- Include the required re-inspection timeframe based on deficiency severity
- Propose two or three available time slots from your standard scheduling windows
- Leave the draft for a team member to review and send before it reaches the customer
Done when A review-ready re-inspection scheduling email draft exists in Gmail for the failed property.
-
3
Slack - alert dispatch team to schedule follow-up
slack.com
WebRun opens Slack to alert dispatch team to schedule follow-up. - Post an alert to the dispatch channel with the property name, failed items, and required re-inspection window
- Flag the urgency level based on deficiency severity (critical life-safety deficiencies at the top)
- Include the property contact details so dispatch can call to confirm the visit
Done when Dispatch is alerted to schedule the re-inspection with full deficiency context in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the re-inspection email to the property owner without review?
No. Every re-inspection scheduling email is drafted in Gmail and left for a team member to review and approve before it is sent to the property contact.
How does it handle critical life-safety deficiencies versus minor ones?
It flags critical life-safety deficiencies at the top of the Slack dispatch alert so urgent re-inspections are prioritized ahead of lower-severity items.
Does it log failed items as open deficiencies for future tracking?
Yes. All failed items are captured from the Inspect Point inspection record, so your team has a documented deficiency list for each failed property from the moment the inspection closes.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.