Chase missing receipts before the VAT period closes
Every Monday, WebRun opens Fiken, finds purchases in the current VAT period with no receipt attached, groups them by supplier with amounts and dates, writes the chase list into Airtable, and books a Google Calendar reminder against the reporting deadline.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I find purchases with missing receipts before a VAT deadline?
WebRun checks Fiken every Monday for purchases in the open VAT period that have no receipt attached. It groups them by supplier with dates and amounts, writes the chase list into Airtable, and books a Google Calendar reminder before the reporting deadline with the outstanding count.
- The VAT report is filed with the paperwork behind it
- One chase email per supplier instead of one per purchase
- The deadline sits on the calendar with the outstanding count
Built for small business owners · bookkeepers · accountants · Norwegian sole traders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
fiken.noin a real browser with your saved login - no setup, no API keys. -
1
Fiken - find purchases with no receipt
fiken.no
WebRun opens Fiken to find purchases with no receipt. - Open Fiken and list purchases recorded in the current VAT period
- Keep the ones with no receipt or document attached
- Capture supplier, date, amount, and VAT treatment for each
- Read the reporting deadline for the period and count the days left
Done when Every purchase without a receipt in the open period is listed with its supplier.
-
2
Airtable - build the chase list
airtable.com How to Automate Airtable
WebRun opens Airtable to build the chase list. - Open your bookkeeping base and write one row per undocumented purchase
- Group the rows by supplier so one email can cover several purchases
- Fill in date, amount, VAT treatment, and days until the deadline
- Mark rows resolved when the receipt appears in Fiken on a later run
Done when The chase list is in Airtable, grouped by supplier.
-
3
Google Calendar - book the deadline
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to book the deadline. - Create a calendar reminder a few days before the VAT reporting deadline
- Put the count of undocumented purchases and the total amount in the description
- Keep the event on your own calendar. WebRun never emails a supplier or files a return
Done when The deadline is on the calendar with the outstanding count attached.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email suppliers or file the VAT report?
No. WebRun builds the chase list and books the deadline. Emailing a supplier and submitting the VAT report both stay with you or your accountant, because a filing is not something to automate.
Does it change anything in Fiken?
No. It reads purchases, attachments, and period dates only. It never edits a purchase, attaches a document, changes a VAT code, or closes a period.
What happens once a receipt is attached?
The next Monday run reads the live record in Fiken, sees the attachment, and marks that row resolved in Airtable, so the chase list shrinks as documents arrive.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.