Automated FFL Acquisition Reconciliation
Every morning, WebRun pulls yesterday's shipments and invoices from RSR Group, compares each serialized firearm against the acquisitions recorded in FastBound, logs any serial that is on an invoice but missing from the bound book to a Google Sheet, and lists the gaps for staff to correct.
How do I reconcile distributor receipts against my FFL bound book each day?
Every morning, WebRun pulls yesterday's firearm receipts from RSR Group and matches each serial against the acquisitions recorded in FastBound. It logs any serial that is on an invoice but missing from the bound book to a Google Sheet, so your staff can enter the acquisition before a distributor delivery ever slips through unrecorded.
- Unrecorded distributor firearms surface the next morning, not at audit
- Every RSR serial is checked against the bound book daily
- Staff get a short gap list instead of re-checking every invoice
Built for FFL dealers · gun stores · receiving clerks · compliance managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
rsrgroup.comin a real browser with your saved login - no setup, no API keys. -
1
RSR Group - pull yesterday's firearm receipts
rsrgroup.com
WebRun opens RSR Group to pull yesterday's firearm receipts. - Open RSR Group and review the firearm invoices and shipments dated yesterday
- Capture the manufacturer, model, and serial number for each firearm received
- Note the invoice number tied to each serial
Done when Every serialized firearm received from RSR yesterday is listed with its invoice.
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2
FastBound - match against logged acquisitions
fastbound.com
WebRun opens FastBound to match receipts against logged acquisitions. - Open FastBound and search the A&D bound book for each received serial
- Confirm the acquisition was logged with the matching manufacturer, model, and date
- Mark any serial that is on an RSR invoice but has no acquisition record
Done when Each received serial is confirmed present or marked missing in the bound book.
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3
Google Sheets - flag serials missing from the book
google.com
WebRun logs each unrecorded serial to the reconciliation sheet. - Open your reconciliation Google Sheet and add a row for every serial missing from the bound book
- Record the manufacturer, model, serial, and RSR invoice number
- Leave a clear note that staff need to enter the acquisition in FastBound
Done when The sheet lists every distributor serial not yet acquired in the book.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it enter acquisitions in FastBound for me?
No. WebRun only reads both systems and lists the serials that are missing from your bound book. Your staff enter each acquisition in FastBound so a person owns every record that lands in the book.
How does it match a receipt to a bound-book entry?
It matches on serial number first, then confirms the manufacturer and model line up. Any serial on an RSR invoice with no matching FastBound acquisition is flagged as a gap.
What if a serial was logged under a different date?
It searches the full bound book by serial, not just yesterday, so an acquisition entered a day late is still found and is not flagged as missing.
Related templates
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