Automated Hospital Room Ready Notifications
Every 3 minutes, WebRun checks FacilityRF's room status board for rooms that just turned clean and ready, posts the update to bed control in Microsoft Teams, and texts the charge nurse directly through Twilio when their unit is flagged under bed pressure.
How do I notify bed control the moment a room is ready?
WebRun watches FacilityRF's room status board every 3 minutes for rooms that just turned clean and passed inspection, posts the update to bed control in Microsoft Teams with the room and unit, and texts the charge nurse directly through Twilio when their unit is flagged under bed pressure. Ready rooms reach bed control in minutes.
- Bed control sees every ready room within 3 minutes of inspection passing
- Charge nurses on pressured units get a direct text, not just a channel post
- No patient identifying detail appears in the ready notification
Built for bed control coordinators · charge nurses · EVS supervisors · hospital patient flow teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
facilityrf.comin a real browser with your saved login - no setup, no API keys. -
1
FacilityRF - watch for rooms marked clean and ready
facilityrf.com
WebRun opens FacilityRF to watch for rooms marked clean and ready. - Open FacilityRF's room status board and check for rooms that just moved to clean and passed inspection
- Note the room, unit, and the time the ready status was set
- Check whether the unit is currently flagged as under bed pressure
Done when Every room that just turned ready is listed with its unit and timestamp.
-
2
Microsoft Teams - post the room ready update to bed control
microsoft.com
WebRun opens Microsoft Teams to post the room ready update to bed control. - Post the room ready update to the bed control channel with room, unit, and ready time
Done when Bed control sees every newly ready room posted within minutes.
-
3
Twilio - text the charge nurse for units under bed pressure
twilio.com
WebRun opens Twilio to text the charge nurse for units under bed pressure. - Text the charge nurse directly only if their unit is flagged under bed pressure
- Skip the text for units not currently under pressure to avoid noise
Done when Charge nurses on pressured units are texted the moment their room is ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the notification name the incoming patient?
No. It only names the room, the unit, and the time the room turned ready. No patient name or admission detail is included in the Teams post or the text.
Who gets the direct text versus just the Teams post?
Everyone in bed control sees the Teams post. The direct text through Twilio only goes to the charge nurse on a unit currently flagged under bed pressure, so it stays useful instead of becoming noise.
How fast does bed control find out a room is ready?
Within 3 minutes. WebRun checks FacilityRF's room status board continuously, so a room that just passed inspection reaches bed control the same cycle it turns ready.
Related templates
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