Automated Destiny Overdue Book Notices
Every morning, WebRun opens Follett Destiny, runs the overdue report for library books and textbooks, captures each student, title, and days overdue, logs them to a sheet, and drafts a friendly guardian notice in Gmail, left unsent for your librarian to review and send.
How do I send overdue library book notices to parents automatically?
Every morning, WebRun opens Follett Destiny, runs the overdue report for library books and textbooks, and captures each student, title, and days overdue. It logs them to a Google Sheet and drafts a friendly guardian notice in Gmail, left unsent for your librarian to review and send, so overdue items come back faster.
- Overdue items get a notice the morning they lapse, not weeks later
- Every notice is drafted and waits for the librarian to send
- Returned items drop off the list automatically each run
Built for school librarians · library media specialists · textbook coordinators · school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
follettsoftware.com/library-suite/destiny-library-managerin a real browser with your saved login - no setup, no API keys. -
1
Follett Destiny - run the overdue report
follettsoftware.com
WebRun runs the overdue report in Follett Destiny. - Open Follett Destiny and run the Overdue report in Reports
- Capture each student, the title checked out, and how many days it is overdue
- Include both library books and Resource Manager textbooks and equipment
Done when Every overdue item is listed with the student, title, and days overdue.
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2
Google Sheets - log overdue items
google.com
WebRun records each overdue book and textbook in a ranked sheet. - Log each overdue item with the student, guardian, title, and days overdue
- Sort so the most overdue items and any replacement-cost titles rise to the top
- Skip items noticed in the last few days to avoid repeat nudges
Done when The sheet lists every overdue item with the guardian to contact, ranked by lateness.
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3
Gmail - draft guardian notices
gmail.com
WebRun drafts an overdue notice per guardian and leaves it unsent. - Draft a friendly notice to each guardian naming the title and the due date
- Offer the return or renewal steps and a contact for questions
- Leave every notice unsent in Drafts for the librarian to review and send. Never email a guardian on its own
Done when An overdue notice sits in Gmail Drafts for each guardian, none sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guardians on its own?
No. WebRun drafts each overdue notice and leaves it unsent in Gmail Drafts. Your librarian reviews the list, edits anything, and sends only the notices they approve. Nothing reaches a guardian without a human in the loop.
Does it cover textbooks and equipment too?
Yes. WebRun reads the Destiny overdue report, which spans library books in Library Manager and the textbooks, laptops, and equipment tracked in Resource Manager, so a single morning list covers everything checked out and now past due.
Will a returned item still get a notice?
No. WebRun reads the live overdue report each morning, so an item checked back in no longer appears and is left out of the draft notices.
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