Remind Instructors to Submit Grades
Every morning in the week before grade deadlines, WebRun opens Canvas, checks which courses still have unsubmitted grades, drafts a reminder email to each instructor in Gmail, and logs the status in a Google Sheet for the registrar.
How can I automatically remind instructors to submit grades before the deadline?
WebRun checks Canvas every morning in the week before grade deadlines, identifies courses with unsubmitted grades, drafts a reminder email in Gmail for each instructor, and logs the status in Google Sheets for the registrar - so students receive their results on time without administrators chasing faculty manually.
- Grade deadlines met without manual follow-up
- Registrar has a real-time Google Sheets log of submission status
- Instructors receive timely, personalised reminders before deadlines
Built for college registrars · academic administrators · department coordinators · higher education institutions
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
canvas.instructure.comin a real browser with your saved login - no setup, no API keys. -
1
Canvas - check grade-submission status
instructure.com
WebRun opens Canvas to check grade-submission status. - Open Canvas Admin and navigate to Courses for the current term
- For each course, check whether final grades have been submitted
- Capture the course name, instructor email, and the submission deadline
Done when Every course with an outstanding grade submission is listed with its instructor and deadline.
-
2
Gmail - draft reminder to each instructor
gmail.com
WebRun opens Gmail to draft reminder to each instructor. - Draft a polite reminder to each instructor whose grades are not yet submitted
- Include the course name, number of enrolled students, and exact deadline
- Leave each email as a Draft for your review - do not send automatically
Done when A draft reminder sits in Gmail for every instructor with outstanding grades.
-
3
Google Sheets - log submission status for registrar
google.com
WebRun opens Google Sheets to log submission status for registrar. - Open the grade-tracking spreadsheet
- Update the Status column for each course to Submitted or Pending
- Add a Reminded column with today's date for any instructor who received a draft reminder
Done when The spreadsheet reflects the current submission status for every course in the term.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email instructors without me checking first?
No. Every reminder is saved as a Gmail Draft. You review and approve before anything is sent - so no instructor receives an accidental or premature nudge.
How far in advance does it start running?
You set the window in the plan - typically the two weeks before the grade deadline. Outside that window it runs but takes no action.
Can it handle multiple courses per instructor?
Yes. If one instructor has two courses with outstanding grades, it drafts a single combined email covering both courses rather than sending two separate messages.
Related templates
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