Automated Dumpster Rental Invoice Chasing
Every Monday, WebRun opens QuickBooks and finds invoices past their due date, cross-references each with the completed job in Starlight Software to confirm the work was done, drafts a polite payment reminder in Gmail for each customer, and gives you a clean chase list to review before any email is sent.
How can I automatically chase overdue dumpster rental invoices each week?
Every Monday, WebRun finds overdue invoices in QuickBooks, confirms each job is complete in Starlight Software, and drafts a polite payment reminder in Gmail for every customer who still owes. Nothing is sent until you review and approve each draft, and invoices already marked paid are skipped automatically.
- Every overdue invoice gets a polished reminder draft ready to send on Monday morning
- No reminder is ever sent for a job that isn't confirmed complete in Starlight
- Invoices over 30 days past due are flagged for escalation before you open Gmail
Built for roll-off dumpster rental companies · waste haulers · dumpster rental owner-operators · dumpster rental office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
quickbooks.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue invoices
- Open QuickBooks and navigate to the Invoices section
- Filter to Overdue status and capture customer name, email, invoice amount, invoice date, and days past due
- Skip any invoices already chased in the last 7 days
Done when All overdue invoices are listed with customer contact details and amounts.
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2
Starlight Software - confirm job was completed
starlightsoftwaresolutions.com
WebRun opens Starlight Software to confirm job was completed. - Look up each overdue invoice in Starlight Software by job number or customer name
- Confirm the job status shows as completed or picked up
- Note the container size, job address, and completion date to include in the reminder
Done when Each overdue invoice is matched to a confirmed completed job in Starlight.
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3
Gmail - draft a payment reminder for each customer
gmail.com
WebRun opens Gmail to draft a payment reminder for each customer. - Draft a short, professional payment reminder for each customer referencing the job address, container size, and invoice total
- Save each email as a Gmail draft. Do not send anything.
- For invoices over 30 days past due, flag the draft with a note for escalation review
Done when A Gmail draft exists for every overdue invoice, with escalation flags on the oldest balances, ready for your review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers without my approval?
No. Every payment reminder is saved as a Gmail draft only. Nothing is sent until you open Gmail and click Send on each message yourself.
What if a customer already paid and QuickBooks hasn't synced yet?
WebRun reads the live invoice status in QuickBooks at run time. Any invoice marked Paid is automatically skipped, so you won't draft a reminder for a customer who has already settled up.
What about invoices where the job is not yet confirmed complete in Starlight?
WebRun cross-checks Starlight before drafting. If a job is still In Progress or Pending Pickup, it skips that invoice and flags it in the digest so you can investigate.
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