Automated DJ Balance Reminders
Every Monday, WebRun opens DJ Event Planner to find upcoming events with outstanding balances, checks the corresponding Stripe invoices to confirm payment status, drafts a polite balance reminder for each client, and posts an alert to Slack so you can collect every final payment before the event date.
How do I automatically track and collect outstanding DJ balances before events?
WebRun opens DJ Event Planner every Monday, finds events in the next 14 days with outstanding balances, and verifies each against live Stripe invoice status. It then posts a Slack alert sorted by event date so you can collect every final payment in time, without chasing manually.
- No event arrives with an outstanding balance overlooked
- Stripe cross-check means the list reflects real payment status, not stale records
- Two-week lead time lets you collect comfortably before the event
Built for freelance DJs · DJ companies · event entertainers · mobile DJs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.djeventplanner.comin a real browser with your saved login - no setup, no API keys. -
1
DJ Event Planner - find upcoming unpaid balances
djeventplanner.com
WebRun opens DJ Event Planner to find upcoming unpaid balances. - Open DJ Event Planner and list events scheduled in the next 14 days
- Identify events where the final balance has not been marked as paid
- Note the client name, event date, and balance amount for each
Done when All events in the next 14 days with outstanding balances are identified.
-
2
Stripe - verify invoice payment status
stripe.com
WebRun opens Stripe to verify invoice payment status. - Look up each client's invoice in Stripe to confirm whether payment is still outstanding
- Note the invoice status: paid, open, or past due
- Skip any client whose Stripe invoice shows as paid, even if DJ Event Planner has not updated yet
Done when Every flagged event has a confirmed Stripe payment status.
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3
Slack - alert on outstanding balances
slack.com
WebRun opens Slack to alert on outstanding balances. - Post a Slack alert listing each client with an outstanding balance, the amount due, and days until the event
- Sort by event date so the most urgent collections appear first
- Note that balance reminder drafts are queued in Stripe for your review before sending
Done when The outstanding balance list is posted to Slack for your action.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge clients or send payment requests automatically?
No. WebRun surfaces outstanding balances in Slack and notes which invoices are due in Stripe, but any reminder to the client or payment action is yours to initiate. No charge is ever triggered without your approval.
How does it handle clients who paid after the last run?
It checks Stripe invoice status live each run, so anyone who has paid since the last check is skipped automatically and will not appear on the Slack alert.
How far in advance does it start flagging outstanding balances?
It flags events in the next 14 days with unpaid balances, giving you two weeks to collect before the event date without leaving it until the last moment.
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