Automated Repair Invoice Payment Reminders
Every Monday, WebRun opens RepairShopr, finds repair invoices that are past their due date, drafts a polite payment reminder for each customer in Gmail, and posts your team a Slack list of outstanding balances sorted by amount and age.
How do I automatically chase overdue repair invoices?
Every Monday, WebRun opens RepairShopr and finds all repair invoices past their due date, drafts a polite payment reminder for each customer in Gmail, and posts your team a Slack chase list sorted by balance size. Staff review every draft before it goes out, so overdue accounts are followed up consistently without awkward manual calls.
- Overdue balances are chased every Monday without staff spending time on manual calls
- Largest outstanding invoices surface at the top of the Slack list for priority action
- Payment reminders go out consistently in your voice, not forgotten in a busy week
Built for phone repair shops · computer repair shops · repair shop owners · repair shop office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.repairshopr.comin a real browser with your saved login - no setup, no API keys. -
1
RepairShopr - find overdue repair invoices
repairshopr.com
WebRun opens RepairShopr to find overdue repair invoices. - Open RepairShopr and filter invoices to Unpaid status where the due date has passed
- Capture the customer name, email, invoice number, amount, and days overdue for each
- Skip invoices already chased this week or where a payment plan is in place
Done when Every overdue invoice is listed with the customer details, amount, and days past due.
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2
Gmail - draft payment reminder to customer
gmail.com
WebRun opens Gmail to draft payment reminder to customer. - Draft a polite, professional payment reminder for each customer citing the invoice number and amount
- For invoices over 30 days, include a note about your payment policy or late fee if applicable
- Leave every email as a draft in Gmail for staff review before sending
Done when A ready-to-review Gmail draft exists for every overdue invoice.
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3
Slack - report outstanding balances to team
slack.com
WebRun opens Slack to report outstanding balances to team. - Post a weekly chase list sorted by amount overdue, largest first
- Include the customer name, invoice number, amount, and days past due for each entry
- Flag invoices over 30 days for potential escalation to a payment plan conversation
Done when Staff have this week's outstanding balance list in Slack with drafts ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to customers without my approval?
No. Every reminder is left as a Gmail draft. A staff member reviews the message and amount before sending, so nothing reaches a customer without human sign-off.
What if a customer has a payment arrangement in place?
You can tag those invoices in RepairShopr and WebRun will skip them. Only truly overdue invoices with no active plan are included in the chase list.
Can it handle invoices of different ages differently?
Yes. You can set separate thresholds: a gentle reminder at 7 days, a firmer note at 30 days, and an escalation flag beyond that. Tell WebRun your policy and it will apply it.
Related templates
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