Automated Court Reporting Invoice Chasing
Every Monday, WebRun opens ReporterBase, finds invoices past their due date, drafts a polite payment reminder for each law firm in Gmail for your review, and posts an outstanding receivables summary to your Slack channel.
How do I automatically chase overdue invoices from law firms?
Every Monday, WebRun opens ReporterBase, finds all invoices past their due date, drafts a polite payment reminder for each law firm in Gmail for your review, and posts an outstanding receivables summary to Slack. No reminders go to clients without your approval, and any firm that has paid is skipped automatically.
- No overdue invoice goes without a drafted reminder for more than a week
- The team sees all outstanding receivables in one Slack message every Monday
- Paid firms are automatically skipped so no one gets a reminder in error
Built for court reporting agencies · legal support billing teams · court reporting business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.omti.com/rbin a real browser with your saved login - no setup, no API keys. -
1
ReporterBase - find overdue invoices
omti.com
WebRun opens ReporterBase to find overdue invoices. - Open ReporterBase and navigate to the billing or receivables section
- Filter invoices to those past their due date
- For each overdue invoice, capture the law firm, invoice number, amount, services billed, and days overdue
- Skip any invoices already followed up this week
Done when Every overdue invoice is listed with its law firm, amount, and days past due.
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2
Gmail - draft payment reminders for review
gmail.com
WebRun opens Gmail to draft payment reminders for review. - Draft a polite, professional payment reminder for each overdue law firm
- Reference the invoice number, amount due, and original due date in the email
- Save each reminder as a Gmail draft, not sent, for your review and approval
Done when A draft reminder exists in Gmail for every overdue law firm, ready for your review.
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3
Slack - post receivables summary
slack.com
WebRun opens Slack to post receivables summary. - Post a structured receivables summary to the finance or operations Slack channel
- List each overdue invoice with the firm name, amount, and days overdue
- Flag the oldest or largest balances at the top
Done when The team has a current outstanding receivables list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email law firms without my approval?
No. Every payment reminder is saved as a Gmail draft for your review. Nothing is sent to any law firm until a staff member approves and sends it manually.
What if a firm paid between runs?
WebRun reads the live invoice status in ReporterBase each Monday, so any firm that has already paid is skipped automatically that week.
Can it chase invoices more than once per week?
Yes. You can configure the workflow to run more frequently, such as twice a week, or set a minimum days-overdue threshold before drafting a reminder.
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