Collect job deposits before the template date arrives
Every morning, WebRun opens Moraware Systemize, finds jobs with a template appointment within the next five days that have no deposit recorded, drafts a polite deposit request email for each customer, and saves the drafts in Gmail for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind countertop customers to pay their deposit before the template date?
Every morning, WebRun opens Moraware Systemize, finds jobs with a template appointment within five days that have no deposit on record, drafts a polite deposit request for each customer in Gmail, and saves the drafts for your team to review. No request goes out without human approval.
- No template appointment runs without a deposit request already sent
- Cash flow improves as deposits arrive before material is committed
- Team saves time by reviewing drafts rather than writing each email from scratch
Built for countertop fabricators · stone fabrication shops · shop office managers · kitchen and bath dealers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.moraware.comin a real browser with your saved login - no setup, no API keys. -
1
Moraware - find upcoming template jobs without a deposit
moraware.com How to Automate Moraware
WebRun opens Moraware to find upcoming template jobs without a deposit. - Open Moraware Systemize and filter for jobs with a template stage scheduled within 5 days
- Check each job's payment record and flag any that show no deposit received
- Capture the customer name, email, job reference, quote total, and template date for each flagged job
Done when Every upcoming template job missing a deposit is listed with customer and job details.
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2
Gmail - draft deposit request emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft deposit request emails for review. - Draft a courteous deposit request email for each flagged customer, noting the job, quote total, and upcoming template date
- Save every draft to Gmail Drafts without sending
- Leave drafts for the team to review and send before the appointment
Done when Deposit request drafts are in Gmail Drafts for every qualifying job.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers automatically to request a deposit?
No. Every deposit request is saved as a Gmail draft for your team to review before sending. No email reaches a customer without a human approving it first.
What if a deposit was collected in cash and not yet recorded in Moraware?
WebRun relies on the payment record in Moraware Systemize. If cash deposits are logged there, it will see them. If not, the draft is still created and your team can simply skip sending it after reviewing.
Can I change the 5-day lookahead window?
Yes. You can set the number of days before the template appointment during setup. A common choice is 3 to 7 days depending on your typical turnaround for deposit collection.
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