Automated Consignment Expiry Reminders
Every morning, WebRun opens Ricochet, finds consignors whose items expire within your configured window, drafts a courteous reminder email for each with item details, and posts a Slack digest to staff so every outgoing notice can be approved before it lands in a consignor's inbox.
How do I automatically remind consignors before their items expire?
Every morning, WebRun scans Ricochet for consigned items nearing their expiry date, drafts a personalized reminder email for each consignor listing their specific items, and posts a Slack digest so staff can approve every notice before it is sent. Consignors are kept informed and items never lapse without warning.
- Consignors are notified before items lapse, reducing disputes and abandoned merchandise
- Staff review a Slack queue instead of tracking expiry dates manually
- No consignor reminder goes out without human approval
Built for consignment shop owners · resale store managers · secondhand boutique operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.ricochethq.comin a real browser with your saved login - no setup, no API keys. -
1
Ricochet - find items nearing expiry
- Open Ricochet and filter consigned inventory by expiry date
- Identify items expiring within your notice window, typically 7 to 14 days out
- Group expiring items by consignor and capture each consignor's name, email, item list, and expiry date
- Skip consignors who already received an expiry reminder this period
Done when Every consignor with items expiring within the notice window is listed with their contact details and item summary.
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2
Gmail - draft expiry reminder emails
gmail.com
WebRun opens Gmail to draft expiry reminder emails. - Draft a courteous expiry reminder email for each consignor, listing their specific items and expiry dates
- Include your store's policy on what happens to unsold items at expiry, such as donation, return, or markdown
- Save each email as a draft in Gmail without sending it
Done when A Gmail draft reminder exists for every consignor with expiring items, ready for staff review.
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3
Slack - notify staff of queued reminders
slack.com
WebRun opens Slack to notify staff of queued reminders. - Post a Slack digest listing how many consignors have reminders queued and the earliest expiry date
- Flag any high-value items or long-standing consignors for priority review
- Tag the staff member responsible for approving outgoing consignor emails
Done when Staff have a Slack summary of all expiry reminders awaiting their approval in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email consignors without staff approval?
No. Every reminder is saved as a Gmail draft and held until a staff member reviews and sends it. Nothing reaches a consignor without human sign-off.
How far in advance does it send the reminder?
You configure the notice window, typically 7 to 14 days before expiry. WebRun reads each item's expiry date from Ricochet and queues reminders accordingly.
What if a consignor already picked up or extended their items?
WebRun reads live inventory data from Ricochet on every run, so items that have been picked up, extended, or sold are excluded automatically.
Related templates
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