Automated Chrome River Expense Exceptions
Every morning, WebRun opens Chrome River, scans new expense reports for policy exceptions, a missing receipt or an amount over the per diem limit, logs each exception to an Airtable review queue, and drafts a Gmail note to the submitter listing what needs fixing, left for the approver to send.
How do I catch Chrome River expense policy exceptions before they reach approval?
WebRun scans new Chrome River expense reports every morning for policy exceptions, a missing receipt or an amount over the per diem limit, and logs each one to an Airtable review queue. It drafts a Gmail note to the submitter naming what needs fixing, leaving it for the approver to review and send.
- Policy exceptions get flagged the morning a report is submitted, not at approval
- Submitters get a specific, ready to send note instead of a vague rejection
- The Airtable queue gives approvers one place to clear every open exception
Built for Finance teams · expense approvers · travel administrators · controllers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
chromeriver.comin a real browser with your saved login - no setup, no API keys. -
1
Chrome River - scan new reports for exceptions
chromeriver.com
WebRun opens Chrome River to scan new reports for exceptions. - Open Chrome River and review expense reports submitted overnight
- Flag any line item missing a receipt or over the per diem limit
- Note the employee, amount, and the specific rule broken
Done when Every new expense report has been checked against policy.
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2
Airtable - log the review queue
airtable.com
WebRun opens Airtable to log the review queue. - Log each exception to the Airtable review queue
- Group items by employee so approvers see the full picture
- Mark items as cleared once resolved
Done when The Airtable queue reflects every open exception for approvers to work through.
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3
Gmail - draft a note to the submitter
gmail.com
WebRun opens Gmail to draft a note to the submitter. - Draft a note to the employee listing exactly what needs fixing
- Reference the specific line item and policy rule
- Leave it as a draft in Gmail for the approver to review and send
Done when A ready to send note exists for every flagged expense report.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the employee without approval?
No. The note listing what needs fixing is drafted in Gmail and left for the approver to review and send, never sent on its own.
Does it reject the expense report?
No. WebRun only flags exceptions and logs them to Airtable. Approving, rejecting, or returning a report stays a decision inside Chrome River.
What counts as an exception?
A missing receipt above your required threshold, or a line item over the per diem or category limit, either gets logged.
Related templates
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