Automated Employee Navigator Dependent Verification Chaser
Every Monday, WebRun opens Employee Navigator, finds dependents whose verification documents have not been submitted, logs each to a Google Sheet, and creates Gmail draft reminders for HR to review and send before the audit window closes.
How do I automatically chase employees for dependent verification documents?
WebRun reviews Employee Navigator every Monday for dependents whose verification documents are outstanding. It logs each case to a Google Sheet audit trail and drafts a reminder email in Gmail for HR to review and send, so your dependent audit stays clean and on schedule without manual digging.
- Dependent verification audits close on time without manual spreadsheet work
- HR sees every outstanding document in one weekly Google Sheet
- Reminder emails go out only after HR review, protecting employee experience
Built for HR teams · benefits administrators · benefits auditors · mid-size employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.employeenavigator.comin a real browser with your saved login - no setup, no API keys. -
1
Employee Navigator - identify dependents with missing verification docs
employeenavigator.com
WebRun opens Employee Navigator to identify dependents with missing verification docs. - Open Employee Navigator and navigate to the dependent verification module
- Filter for dependents whose required documents have not been uploaded or approved
- Capture the employee name, dependent name, document type needed, and submission deadline
Done when Every dependent with missing verification documents is listed with the required document type and deadline.
-
2
Google Sheets - log each case with status and deadline
google.com
WebRun opens Google Sheets to log each case with status and deadline. - Open the dependent verification tracking sheet
- Add or update a row for each outstanding case with the document needed, deadline, and contact
- Mark rows complete for any dependent whose documents were cleared since the last run
Done when The Google Sheet is current with all open and cleared dependent verification cases.
-
3
Gmail - draft reminder for each employee to submit documents
gmail.com
WebRun opens Gmail to draft reminder for each employee to submit documents. - Draft a reminder email for each employee listing which dependent documents are still needed and the submission deadline
- Leave all drafts unsent for HR review before any email is dispatched
Done when A Gmail draft exists for every employee with an outstanding dependent verification, ready for HR sign-off.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will employees receive reminder emails automatically?
No. WebRun creates draft emails in Gmail and leaves them unsent. HR reviews each draft and sends it manually, so no employee is contacted without explicit approval.
What counts as a verified dependent?
WebRun reads the verification status directly from Employee Navigator. A dependent is treated as verified once their documents are marked approved in the system, and they are removed from the chase list automatically.
Can it handle multiple document types per dependent?
Yes. The draft reminder and the Google Sheet row list every document type that is still outstanding for each dependent, so employees know exactly what to submit in one message.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.