Automated Employee Navigator ACA Compliance Tracking
Every Monday, WebRun opens Employee Navigator, reads the ACA measurement period data and coverage status for variable-hour employees, logs a compliance report to Google Sheets, and posts a summary to Slack so HR can act before any measurement period closes.
How do I automatically track ACA hours and coverage eligibility in Employee Navigator?
WebRun opens Employee Navigator every Monday and reads ACA measurement period hours and coverage status for variable-hour employees. It updates a Google Sheet compliance tracker and sends a Slack alert flagging anyone approaching or past the 30-hour eligibility threshold, so HR can act before any measurement period closes.
- ACA threshold crossings are caught weekly, not after the measurement period closes
- Google Sheet provides a ready-made audit trail for annual 1094-C filings
- HR team gets a targeted alert naming only the employees who require action
Built for HR compliance teams · benefits administrators · payroll managers · mid-size and large employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.employeenavigator.comin a real browser with your saved login - no setup, no API keys. -
1
Employee Navigator - read ACA hours and coverage tracking data
employeenavigator.com
WebRun opens Employee Navigator to read ACA hours and coverage tracking data. - Open Employee Navigator and navigate to the ACA tracking or compliance reporting section
- Read average hours worked for variable-hour and part-time employees in the current measurement period
- Identify employees approaching the 30-hour ACA full-time equivalency threshold
- Note any employees who have crossed the threshold and are not yet offered coverage
Done when ACA hours and coverage status for all variable-hour employees are captured for the current measurement period.
-
2
Google Sheets - log ACA compliance report with employee status
google.com
WebRun opens Google Sheets to log ACA compliance report with employee status. - Open the ACA compliance tracking sheet
- Update each employee's row with current average hours, measurement period status, and coverage status
- Highlight employees who are within 5 hours of the 30-hour threshold
Done when The Google Sheet ACA tracker is updated with the latest hours and coverage status for every tracked employee.
-
3
Slack - alert HR to any employees approaching eligibility thresholds
slack.com
WebRun opens Slack to alert HR to any employees approaching eligibility thresholds. - Post a weekly ACA compliance summary to the HR Slack channel
- List employees who have crossed or are within 5 hours of the 30-hour threshold this period
Done when HR has a weekly ACA status alert in Slack with employees requiring immediate attention.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it automatically offer coverage to employees who cross the ACA threshold?
No. WebRun flags employees who cross or approach the 30-hour threshold in the Slack alert and the Google Sheet. Offering coverage is a decision HR makes and initiates, keeping a human in the loop for every coverage action.
Which measurement period method does it support?
WebRun reads whatever measurement period data Employee Navigator is tracking for your account, whether you are using the look-back or monthly measurement method. The report reflects the data as configured in your Employee Navigator ACA settings.
Can it help with 1094-C and 1095-C filing?
This workflow focuses on real-time tracking and weekly alerts. The Google Sheet it maintains can serve as the source data for your annual ACA filings, but the actual filing is completed separately through Employee Navigator or your payroll system.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.