Automated Employee Navigator COBRA Deadline Tracking
Every morning, WebRun opens Employee Navigator, identifies terminated employees and qualifying events that trigger COBRA obligations, logs each to a Google Sheet with the required notice deadline, and alerts the benefits team in Slack so no federally mandated notice window is missed.
How do I automatically track COBRA notice deadlines from Employee Navigator?
WebRun opens Employee Navigator every morning and finds terminations and qualifying events that trigger COBRA obligations. It logs each with the required notice deadline to a Google Sheet and sends an urgency-ranked Slack alert to your benefits team, so no federally mandated COBRA notice deadline is missed.
- Zero missed COBRA notice deadlines and reduced compliance risk
- Benefits team gets a daily prioritized list of upcoming COBRA obligations
- Google Sheet provides a permanent audit trail of every qualifying event
Built for HR teams · benefits administrators · compliance officers · mid-size employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.employeenavigator.comin a real browser with your saved login - no setup, no API keys. -
1
Employee Navigator - identify COBRA-triggering events and deadlines
employeenavigator.com
WebRun opens Employee Navigator to identify COBRA-triggering events and deadlines. - Open Employee Navigator and navigate to recent terminations and qualifying event records
- Identify events that trigger COBRA coverage obligations
- Capture the employee name, event type, event date, and the 14-day employer notification deadline and 44-day COBRA notice deadline
Done when Every COBRA-triggering event is listed with its applicable notice deadline.
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2
Google Sheets - log each obligation with notice deadline and status
google.com
WebRun opens Google Sheets to log each obligation with notice deadline and status. - Open the COBRA deadline tracker sheet
- Add or update a row for each qualifying event with the event date, notice deadlines, and current status
- Mark completed rows where the COBRA notice has already been sent
Done when The Google Sheet reflects all open COBRA obligations and their deadlines.
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3
Slack - alert the benefits team to upcoming COBRA notice deadlines
slack.com
WebRun opens Slack to alert the benefits team to upcoming COBRA notice deadlines. - Post an alert to the benefits Slack channel listing any COBRA notices due within the next 5 days
- Flag any deadlines that are overdue or within 48 hours as urgent
Done when The benefits team has a current COBRA deadline alert in Slack prioritized by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the COBRA notice to the employee automatically?
No. Sending a COBRA notice is a legally significant action. WebRun flags the deadline in Slack and logs it to the Google Sheet, but the benefits team sends the actual notice, ensuring human review of every required communication.
Which COBRA deadlines does it track?
It tracks the employer's 30-day reporting deadline to the plan administrator and flags the 14-day and 44-day notice windows based on the qualifying event date recorded in Employee Navigator.
What if COBRA was already administered by a third-party TPA?
You can still use this workflow to monitor that your TPA has been notified on time. The Google Sheet tracker serves as an internal audit log of each qualifying event and when the employer's reporting obligation was met.
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