Automated Barbershop Cancellation Waitlist Fill
Throughout the day, WebRun monitors Squire for new cancellations, checks the waitlist for the first matching client, drafts an SMS offer with the available time slot, queues it in Twilio for your quick approval, and pings you in Slack so the gap is filled before the chair cools down.
How do I automatically fill cancelled barbershop appointments from a waitlist?
WebRun monitors Squire throughout the day for cancellations, immediately matches the open slot to the first eligible waitlisted client, drafts an SMS offer via Twilio, and pings you in Slack for quick approval. The whole loop takes minutes, turning every cancellation into a filled chair rather than lost revenue.
- Cancelled slots are offered to the waitlist within minutes, not hours
- Chair utilisation stays high even on cancellation-heavy days
- You approve every offer before it reaches a client
Built for barbershops · barbers · grooming studios · men's salons with a waitlist
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getsquire.comin a real browser with your saved login - no setup, no API keys. -
1
Squire - detect cancellation and match a waitlist client
getsquire.com
WebRun opens Squire to detect cancellation and match a waitlist client. - Poll Squire every few minutes for newly cancelled or freed appointment slots
- Match the open slot to the first waitlisted client who fits the barber and time
- Note the client name, phone number, available time, and assigned barber
Done when A cancelled slot has been matched to a waitlisted client ready to receive an offer.
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2
Twilio - draft slot-offer message for the matched client
twilio.com
WebRun opens Twilio to draft slot-offer message for the matched client. - Draft an SMS notifying the matched client of the available slot with the exact time and barber
- Include a one-tap link to confirm or decline the slot via Squire's booking page
- Queue the message as a draft and do not send without your approval
Done when The slot-offer SMS is drafted in Twilio and held for your quick review.
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3
Slack - alert you for fast approval
slack.com
WebRun opens Slack to alert you for fast approval. - Post an urgent Slack alert with the cancelled slot details and the matched client's name
- Include the draft message preview so you can approve with a single reply
Done when You have the slot offer in Slack and can approve in seconds to fill the gap.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it offer the slot to a client without my approval?
No. The message is drafted and sent to Slack for your review first. You approve in seconds and then the SMS goes out, keeping you in control of every slot offer.
How does it pick which waitlist client to contact first?
It follows the order in Squire's waitlist, matching on the barber and time window the client requested, so the right person gets the first offer.
What if the waitlisted client declines?
You can re-run the offer for the next client on the waitlist. WebRun will draft a fresh message for whoever is next in line.
Related templates
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