Cut your no-shows with automatic appointment reminders
Every evening, WebRun opens Squire, pulls tomorrow's confirmed appointments, drafts a friendly SMS reminder for each client with the time and barber's name, queues the messages in Twilio for your review, and posts you a summary in Slack before anything goes out.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send appointment reminders for my barbershop?
WebRun pulls tomorrow's confirmed Squire appointments every evening, drafts a personalised SMS reminder for each client via Twilio, and queues the messages for your approval in Slack. Nothing is sent until you sign off, giving you a low no-show rate without manual follow-up.
- Fewer no-shows with every client reminded the evening before
- You review every message before it leaves the shop
- Clients can reschedule with one tap, freeing up the slot
Built for barbershops · barbers · grooming studios · men's salons
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getsquire.comin a real browser with your saved login - no setup, no API keys. -
1
Squire - pull tomorrow's confirmed appointments
getsquire.com
WebRun opens Squire to pull tomorrow's confirmed appointments. - Open Squire and filter the calendar to confirmed appointments for tomorrow
- Capture each client's name, phone number, appointment time, and assigned barber
- Skip any client who has already received a reminder today
Done when Every confirmed appointment for tomorrow is listed with client contact details.
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2
Twilio - draft appointment reminder SMS
twilio.com How to Automate Twilio
WebRun opens Twilio to draft appointment reminder SMS. - Draft a short SMS for each client confirming their appointment time and barber
- Include a cancellation or reschedule link if the shop uses Squire's online booking
- Queue each message as a draft and do not send until approved
Done when All appointment reminders are drafted in Twilio and held pending approval.
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3
Slack - report the send queue for approval
slack.com How to Automate Slack
WebRun opens Slack to report the send queue for approval. - Post a summary of tonight's reminder queue to the shop's Slack channel
- List client names, times, and message previews so you can spot any errors
Done when You have the full send queue in Slack and can approve or edit before messages go out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients without my approval?
No. All reminders are drafted and queued in Slack for your review first. WebRun sends nothing until you release the batch.
Can it include a cancellation link in the message?
Yes. If your shop uses Squire's online booking, WebRun includes a reschedule or cancellation link in each reminder so clients can self-serve without calling.
What if an appointment is cancelled before the reminder goes out?
It reads live appointment status from Squire each evening, so any cancellation that came in during the day is excluded from the reminder queue automatically.
Related templates
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