Automated accesso Group Booking Follow-Ups
Every morning, WebRun opens accesso, finds group booking inquiries with no activity in the last 3 days, drafts a personalized follow-up email in Gmail referencing the group size and requested date, and posts your sales team a Slack list of who still needs a nudge.
How do I follow up automatically with group booking leads that have gone quiet?
WebRun reviews accesso every morning for group booking inquiries that have gone quiet for 3 or more days, drafts a personalized follow-up in Gmail referencing the group size and date, and posts your sales team a ranked Slack list of who to reach first, so no group lead goes cold while a rep is busy with other bookings.
- Stalled group leads get a drafted follow-up before they go cold
- Sales reps open Gmail to a ready to send draft instead of a blank page
- The largest and soonest groups are always flagged first
Built for theme park group sales teams · water park sales reps · zoo and aquarium group coordinators · attraction sales managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.accesso.comin a real browser with your saved login - no setup, no API keys. -
1
accesso - find stalled group inquiries
accesso.com
WebRun opens accesso to find stalled group inquiries. - Open accesso and filter group booking inquiries with no reply in 3 days
- Capture the group size, requested visit date, and organizer contact
- Skip any inquiry already marked booked or declined
Done when Every stalled group inquiry is listed with its organizer and details.
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2
Gmail - draft the follow-up email
gmail.com
WebRun opens Gmail to draft the follow-up email. - Draft a personalized follow-up referencing the group size and requested date
- Offer the next available date if the original one is now unavailable
- Save each as a draft in the sales rep's inbox. Send nothing
Done when A follow-up draft exists in Gmail for every stalled group inquiry.
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3
Slack - list who needs a nudge
slack.com
WebRun opens Slack to list who needs a nudge. - Post the sales team a list of organizers with drafts waiting
- Sort the largest groups and the soonest dates to the top
- Flag any inquiry approaching its 14 day stale mark for priority follow-up
Done when Sales has today's group follow-up list ready to send from Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email group organizers without a rep checking first?
No. Every follow-up is saved as a Gmail draft in the sales rep's own inbox. WebRun never sends it, a person reviews and sends each one.
How does it decide which inquiries need a follow-up?
It reads each group booking's last activity date in accesso and flags anything quiet for 3 or more days, so a lead never goes cold just because it slipped down the list.
What if the requested date already passed?
The draft offers the next available date pulled from accesso instead of referencing the original one, so the rep can send it as is or adjust before sending.
Related templates
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