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Automated ECP Lease Renewal Reminders

Every Monday, WebRun opens ECP, finds every resident whose residency agreement expires within 60 days, prepares that resident's renewal envelope in DocuSign with the rate and term filled in but left unsent, and logs the renewal status in a Google Sheet so your business office can review and send each one on schedule.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 ECP find residency agreements expiring soon
2 DocuSign prepare the renewal envelope
3 Google Sheets log renewal status for each resident
In short

How do I stay ahead of assisted living residency agreement renewals?

WebRun finds every residency agreement in ECP expiring within 60 days, prepares that resident's renewal envelope in DocuSign with the rate and term filled in but left unsent, and logs the status in Google Sheets. Your business office reviews and sends every renewal, so no lease lapses from a missed deadline.

  • Expiring residency agreements surface 60 days out instead of at the deadline
  • Business office reviews a prepared envelope instead of drafting one from scratch
  • No lease lapses because a renewal was never sent

Built for assisted living business office managers · leasing and admissions teams · multi-site senior living operators

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.ecp123.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    ECP - find residency agreements expiring soon
    ecp123.com
    WebRun in ECP: find residency agreements expiring soon
    WebRun opens ECP to find residency agreements expiring soon.
    • Open ECP and pull every residency agreement expiring within the next 60 days
    • Capture the resident, current rate, care level, and expiration date
    • Flag any resident already past their expiration date as urgent

    Done when Every agreement expiring within 60 days is listed with its details.

  3. 2
    DocuSign - prepare the renewal envelope
    docusign.com
    WebRun in DocuSign: prepare the renewal envelope
    WebRun opens DocuSign to prepare the renewal envelope.
    • Open DocuSign and prepare a renewal envelope for each flagged resident
    • Fill in the resident's current rate, any rate change, and the new term
    • Leave every envelope unsent for your business office to review and send

    Done when A reviewable renewal envelope is prepared for every upcoming expiration.

  4. 3
    Google Sheets - log renewal status for each resident
    google.com
    WebRun in Google Sheets: log renewal status for each resident
    WebRun opens Google Sheets to log renewal status for each resident.
    • Open the lease renewal tracker in Google Sheets
    • Log each resident's expiration date and envelope status
    • Flag any renewal from a prior week still unsent

    Done when The sheet shows every upcoming renewal and whether it has been sent.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.ecp123.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Renewal tracker · Google Sheets
OutputWhat each run produces - A prepared renewal envelope per expiring resident agreement, plus a tracker of who has been sent a renewal and who is still pending.
Spreadsheet
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it send a renewal to a resident or family without review?

No. It prepares the DocuSign envelope with the details filled in but leaves it unsent. Your business office reviews and sends every renewal.

How far ahead does it flag an expiring agreement?

60 days by default, and you can change that window at setup so renewals reach the business office with as much lead time as your community needs.

What if the rate is changing at renewal?

Enter the new rate in ECP and WebRun fills the updated rate into the prepared DocuSign envelope automatically.

Keep going

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