Automated Sealcoat Rebooking Outreach
Every Monday, WebRun opens Bitumio, finds parking lots last sealed about two to three years ago, drafts a friendly reminder text for each owner in Twilio, and logs the whole rebooking list to a Google Sheet so your team can work it.
How do I win back parking lots due for their next sealcoat?
WebRun rebooks your recurring lot maintenance every Monday. It opens Bitumio, finds parking lots past their reseal interval, drafts a friendly reminder text for each owner in Twilio, and logs the full rebooking list to a Google Sheet, so aging lots get a personal nudge before a competitor wins the repeat work.
- Lots past their reseal interval get a personal text draft
- A live rebooking sheet lands every Monday, longest overdue first
- Repeat maintenance revenue no longer slips through the cracks
Built for sealcoating contractors · parking lot maintenance · asphalt maintenance crews · paving sales teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bitumio.comin a real browser with your saved login - no setup, no API keys. -
1
Bitumio - find lots due for resealing
bitumio.com
WebRun opens Bitumio to find lots due for resealing. - Open Bitumio and pull completed sealcoat jobs from the last few years
- Flag lots whose last service passed your reseal interval, for example two to three years
- Capture the property, contact, last service date, and prior scope for each
Done when Every lot past its reseal interval is listed with its owner and last service date.
-
2
Twilio - draft reminder texts
twilio.com
WebRun opens Twilio to draft reminder texts for review. - Draft a short, friendly reminder text for each owner noting the lot and how long since it was last sealed
- Offer a quick reinspection or fresh quote
- Queue every text as a draft for a human to review and send. Never text a customer on its own
Done when A review-ready reminder text is queued in Twilio for each due lot.
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3
Google Sheets - log the rebooking list
google.com
WebRun opens Google Sheets to log the rebooking list. - Log every due lot to a rebooking sheet with contact, last service date, and prior scope
- Sort so the longest overdue lots sit at the top
- Add a status column your team can update as they book work
Done when The rebooking list is written to the Google Sheet, longest overdue first.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text past customers without me?
No. WebRun queues every reminder as a draft text in Twilio and leaves it unsent. A human reviews and sends each one, so no customer is contacted automatically.
How does it decide a lot is due?
It reads each lot's last completed sealcoat date in Bitumio and flags any past the reseal interval you set, for example two to three years, so only genuinely due properties surface.
Where does the rebooking list live?
In a Google Sheet WebRun updates each Monday, sorted longest overdue first, with a status column your team edits as jobs get booked.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.