Automated Sealcoat Proposal Follow-Ups
Every morning, WebRun opens Bitumio, finds sealcoat proposals that have gone quiet, drafts a warm follow-up email for each prospect in Gmail, and posts your sales lead a short Slack list of who is worth chasing today.
How do I follow up on unanswered sealcoat proposals automatically?
WebRun follows up on your open sealcoat proposals every morning. It opens Bitumio, finds quotes marked sent or pending with no recent reply, drafts a warm follow-up email for each prospect in Gmail, and posts your sales lead a ranked Slack chase list, so no sealcoat quote goes cold without a nudge.
- Every quiet sealcoat quote gets a same-day follow-up draft
- Your sales lead opens Slack to a ranked chase list each morning
- Accepted or declined quotes are skipped automatically from live Bitumio status
Built for sealcoating contractors · asphalt maintenance crews · pavement sales teams · paving estimators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bitumio.comin a real browser with your saved login - no setup, no API keys. -
1
Bitumio - find quiet sealcoat proposals
bitumio.com
WebRun opens Bitumio to find quiet sealcoat proposals. - Open Bitumio and filter proposals to sealcoat jobs marked sent or pending
- Capture the property, contact, quoted amount, and days since the proposal went out
- Skip any already accepted, declined, or followed up in the last few days
Done when Every open sealcoat proposal with no recent activity is listed with its details.
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2
Gmail - draft warm follow-ups
gmail.com
WebRun opens Gmail to draft warm follow-ups for review. - Draft a friendly, on-brand follow-up email for each prospect that references the quoted lot and price
- Keep the tone helpful and offer to answer questions or adjust scope
- Leave every email as a draft in Gmail for a human to review and send. Never send on its own
Done when A ready-to-send follow-up draft sits in Gmail for each open sealcoat proposal.
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3
Slack - post the chase list
slack.com
WebRun opens Slack to post the sealcoat chase list. - Post a ranked list of quiet proposals to the sales channel with amount and days waiting
- Put the largest or oldest quotes first so they get chased first
- Note that a draft email is waiting for each one
Done when Your sales lead has today's sealcoat chase list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email prospects without my approval?
No. WebRun writes every follow-up as a Gmail draft and leaves it unsent. A human reviews and sends each one, so nothing reaches a prospect on its own.
How does it know which proposals to chase?
It reads the live status in Bitumio each morning, lists only sealcoat proposals marked sent or pending with no recent activity, and skips anything already accepted, declined, or recently followed up.
Can it match our sales voice?
Yes. Give WebRun a tone or a sample follow-up and it drafts each email to match your style, referencing the quoted lot and price so the note feels personal.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.