NCR Aloha Automated Gift Card Liability Digest
Every Monday, WebRun opens NCR Aloha, reads gift card sales, redemptions, and outstanding balances for the prior week, calculates total outstanding liability, posts a summary to Slack, and appends the figures to a Google Sheets liability log so your finance team has a running record.
How do I automatically track NCR Aloha gift card liability each week?
WebRun reads NCR Aloha gift card sales, redemptions, and outstanding balances every Monday, posts a liability summary to Slack, and appends the figures to Google Sheets, so your finance team has a running weekly record of gift card liability without pulling the report manually.
- Outstanding gift card liability is visible every Monday without a manual report pull
- A running Google Sheets log makes month-end reporting straightforward
- Unusual liability spikes trigger a Slack flag so finance can investigate early
Built for restaurant finance teams · restaurant accountants · multi-unit restaurant operators · food and beverage directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ncrvoyix.comin a real browser with your saved login - no setup, no API keys. -
1
NCR Aloha - read gift card sales, redemptions, and balances
ncrvoyix.com
WebRun opens NCR Aloha to read gift card sales, redemptions, and balances. - Open NCR Aloha and pull the gift card activity report for the prior week
- Capture total gift cards sold, total redemptions, and total outstanding balance
- Note any significant single-card balances that represent concentrated liability
Done when Gift card sales, redemptions, and outstanding liability totals are captured.
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2
Slack - post weekly liability summary
slack.com
WebRun opens Slack to post weekly liability summary. - Post a summary to the finance or management Slack channel with cards sold, redeemed, and total outstanding liability
- Flag any week-over-week increase in outstanding liability above your threshold
Done when The weekly gift card liability summary is posted to Slack.
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3
Google Sheets - log liability figures for trend tracking
google.com
WebRun opens Google Sheets to log liability figures for trend tracking. - Append a new row to the gift card liability Google Sheet with date, cards sold, redeemed, and outstanding balance
- Leave the sheet for the finance team to include in month-end reporting
Done when This week's gift card liability figures are logged in Google Sheets.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this work with third-party gift card providers integrated with NCR Aloha?
WebRun reads the gift card data that NCR Aloha reports. If your gift card provider, such as Givex or Valutec, is integrated and visible in NCR Aloha reports, the figures are included automatically.
How far back does each weekly run look?
Each run captures the prior 7 days of activity. The running Google Sheets log gives you a cumulative history so you can track liability trends over weeks and months.
Can it alert me if outstanding liability crosses a specific dollar threshold?
Yes. You can set a threshold during setup, and WebRun will flag the Slack message if total outstanding liability exceeds that amount so your finance team can take note.
Related templates
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