Automated Alegra Supplier Payment Alerts
Every morning, WebRun opens Alegra, finds every supplier bill due in the next 3 days, pulls the matching bill copy from Google Drive so finance has proof on hand, and posts your team a Slack list of what needs approving before the due date hits.
How do I get alerted before a supplier payment is due in Alegra?
WebRun opens Alegra every morning, finds every supplier bill due in the next 3 days, and pulls the matching bill copy from Google Drive so finance has proof on hand. It posts your team a Slack list of what needs approving, so a payment due date never slips past without your team seeing it first.
- Supplier payments get flagged before the due date, not after
- Finance approves payments instead of chasing bill details
- Late fees and strained supplier relationships become far less common
Built for accounts payable teams · small business owners · office managers · Alegra bookkeepers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.alegra.comin a real browser with your saved login - no setup, no API keys. -
1
Alegra - find bills due soon
alegra.com
WebRun opens Alegra to find bills due soon. - Open Alegra and filter supplier bills to those due in the next 3 days
- Capture the supplier, amount, due date, and payment method on file for each
- Skip any bill already marked paid
Done when Every bill due in the next 3 days has been listed with its details.
-
2
Google Drive - pull the bill copy
drive.google.com
WebRun opens Google Drive to pull the bill copy. - Find the matching bill copy or purchase order in the supplier's folder
- Attach it to the day's payment list for reference
- Flag any bill with no matching document on file
Done when Every listed bill has its supporting document attached or flagged as missing.
-
3
Slack - alert finance to approve
slack.com
WebRun opens Slack to alert finance to approve. - Post finance a list of bills due in the next 3 days with amounts and suppliers
- Link the supporting documents from Google Drive
- Flag the largest payment and any bill missing paperwork
Done when Finance has today's approval-ready payment list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it pay the supplier automatically?
No. WebRun never initiates a payment. It only surfaces which bills are due so your team can approve and pay them directly in Alegra or your bank.
How far ahead does it look for due dates?
3 days by default, so finance has enough runway to approve without a rush. Tell WebRun a different window and it will use that instead.
What if a bill is missing its supporting document?
It is flagged clearly in the Slack list instead of silently skipped, so your team knows to track down the paperwork before approving payment.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.