Automated Venue Final Payment Reminders
Every morning, WebRun opens Tripleseat to find events happening in the next 30 days with an outstanding final balance, checks Stripe to confirm the balance is still unpaid, drafts a friendly payment reminder for each client, and saves the emails in Gmail for review before anything is sent.
How do I automatically send final payment reminders for upcoming events?
WebRun checks Tripleseat and Stripe every morning for events in the next 30 days that carry an outstanding final balance. It drafts a personalized payment reminder in Gmail for each client, with the amount due and payment instructions. Every draft is held for your review before it goes to the client.
- Every upcoming event with an open balance gets a drafted reminder each morning
- Events within 7 days are flagged first so urgent collections are never missed
- Clients receive a friendly, specific message with a clear path to pay
Built for venue coordinators · banquet hall managers · event directors · wedding venue finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.tripleseat.comin a real browser with your saved login - no setup, no API keys. -
1
Tripleseat - find upcoming events with open balances
tripleseat.com
WebRun opens Tripleseat to find upcoming events with open balances. - Open Tripleseat and filter bookings to events in the next 30 days
- Identify bookings where the final balance has not been marked as paid
- Note the client name, event date, and outstanding amount for each
Done when All upcoming events with an outstanding final balance are listed with their details.
-
2
Stripe - confirm outstanding balance amount
stripe.com
WebRun opens Stripe to confirm outstanding balance amount. - Open Stripe and check the invoice or payment intent status for each flagged booking
- Confirm the balance is still outstanding and note the exact amount due
- Skip any booking where full payment is already captured
Done when Each outstanding balance is confirmed unpaid in Stripe with the exact amount due.
-
3
Gmail - draft final payment reminder emails
gmail.com
WebRun opens Gmail to draft final payment reminder emails. - Draft a polite, on-brand final payment reminder for each client
- Include the event date, outstanding balance, and payment instructions or a link
- Adjust the urgency tone based on how close the event date is
- Save each as a Gmail draft for review - do not send until approved
Done when A personalized final payment reminder draft is queued in Gmail for each outstanding booking.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the client automatically when the balance is due?
No. WebRun drafts the reminder email for your review and provides payment instructions. No charge is ever initiated automatically - the client pays through your normal process.
How close to the event date does it start sending reminders?
The default window is 30 days out, with a second reminder at 14 days and a final one at 7 days. You can set your preferred windows when you connect Tripleseat.
What if a client has a payment plan and is on schedule?
If the booking is marked with a payment plan in Tripleseat and the next installment is not yet due, WebRun skips it. Only balances that are actually overdue or due within your reminder window are flagged.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.