Automated Carrier Wash Ticket and EIC Notices
Every few minutes, WebRun checks TankSoft Pro for wash tickets that just closed, reads the ticket and its Equipment Interchange Cleaning (EIC) code, drafts an email to the carrier with the wash details attached, saves it unsent in Gmail for a dispatcher to review, and logs each draft in Slack.
How do I automatically send carriers their wash ticket and EIC code?
WebRun watches TankSoft Pro for wash tickets that just closed and reads each ticket with its EIC code and carrier contact. It drafts an email to the carrier carrying the wash ticket and code, saves it unsent in Gmail for a dispatcher to approve, and logs every draft in Slack, so carriers get accurate wash records without anything sending on its own.
- Carrier wash notices are drafted within minutes of a ticket closing
- No email reaches a carrier without a dispatcher's approval
- Tickets missing an EIC code or carrier email are flagged before drafting
Built for tank wash dispatchers · tanker cleaning stations · carrier billing teams · wash-bay coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
tanksoftpro.comin a real browser with your saved login - no setup, no API keys. -
1
TankSoft Pro - find closed wash tickets and EIC codes
tanksoftpro.com
WebRun opens TankSoft Pro to find closed wash tickets and EIC codes. - Open TankSoft Pro and filter wash tickets to those closed since the last run
- Read the carrier, tank or trailer number, wash procedure, and the EIC code for each ticket
- Capture the carrier's billing or dispatch email recorded on the account
Done when Every newly closed wash ticket has its EIC code and carrier contact captured.
-
2
Gmail - draft the carrier wash-ticket email
gmail.com
WebRun opens Gmail to draft the carrier wash-ticket email. - Draft an email to each carrier with the wash ticket, tank number, procedure, and the EIC code in the body
- Attach or link the wash ticket for the carrier's records
- Save every message as an unsent Gmail draft for a dispatcher to review before it goes to the carrier
Done when A carrier email draft with the EIC code exists in Gmail for every closed ticket.
-
3
Slack - log each drafted notice
slack.com
WebRun opens Slack to log each drafted notice. - Post a short Slack list of the carriers and tank numbers now drafted and awaiting review
- Flag any ticket that had no EIC code or no carrier email on file
Done when The dispatch team sees which carrier notices are drafted and ready to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the carrier without me?
No. Every carrier notice is saved as an unsent Gmail draft. Nothing reaches a carrier until a dispatcher reviews the wash ticket and EIC code and clicks send.
Where does the EIC code come from?
It reads the Equipment Interchange Cleaning code already recorded on the closed wash ticket in TankSoft Pro, so the code in the draft matches the one on file.
What if a ticket has no EIC code or carrier email?
It skips the draft and flags that ticket in Slack, so a dispatcher can add the missing code or contact before any notice is prepared.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.