SiteLink Automated Move-In Welcome Drafts
When a new tenant is added in SiteLink, WebRun reads their unit details and gate code, drafts a personalised welcome email in Gmail with access instructions and facility hours, and posts a quick Slack note to staff. The email stays as a draft until a staff member approves and sends it.
How do I automatically prepare welcome emails with gate codes for new storage tenants?
When a new rental is created in SiteLink, WebRun reads the unit number, gate code, and access details, then drafts a personalised welcome email in Gmail for staff to review. It posts a Slack alert to the team so no new move-in is missed. The email is never sent until a staff member approves it.
- Every new tenant gets a personalised welcome draft within minutes of move-in
- Staff are alerted in Slack so no new rental slips through without a welcome
- Gate codes are never emailed to tenants without a human review step
Built for self-storage facility managers · storage operators · single-site and multi-site storage businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sitelink.comin a real browser with your saved login - no setup, no API keys. -
1
SiteLink - read new tenant and gate code details
sitelink.com
WebRun opens SiteLink to read new tenant and gate code details. - Detect the new rental in SiteLink and open the tenant account
- Capture the tenant name, unit number, unit size, gate access code, and move-in date
- Note the facility address, access hours, and any special entry instructions
Done when All unit and access details for the new tenant are captured and ready to use.
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2
Gmail - draft welcome email with access info
gmail.com
WebRun opens Gmail to draft welcome email with access info. - Draft a warm, on-brand welcome email addressed to the new tenant by name
- Include unit number, gate code, facility address, access hours, and payment instructions
- Add a note on how to contact the facility for support
- Leave the email as a draft in Gmail, unsent, for staff review
Done when A complete, personalised welcome draft is waiting in Gmail Drafts for staff approval.
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3
Slack - notify staff that a draft is ready
slack.com
WebRun opens Slack to notify staff that a draft is ready. - Post a brief note to the staff Slack channel confirming a new move-in has been processed
- Include the unit number and move-in date so staff know which draft to find and approve
- Do not include the gate code or sensitive tenant details in the Slack message
Done when Staff have a Slack notification prompting them to review and send the Gmail welcome draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the welcome email be sent to the new tenant automatically?
No. WebRun drafts the email and leaves it in your Gmail Drafts folder. A staff member must review the gate code and access details and then send it manually.
Where does the gate code come from?
WebRun reads the access code directly from the tenant's account in SiteLink, so it uses the code already assigned to their unit during the rental process.
What if the tenant was added with incomplete information?
If required fields like unit number or gate code are missing in SiteLink, WebRun flags the draft as incomplete in Slack so staff know to fill in the details before sending.
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