Revel Systems Supplier Invoice Chaser Automation
Every Monday, WebRun reviews Revel Systems purchase orders for items received but not yet invoiced, cross-checks open bills in QuickBooks, and drafts a polite chaser email to each supplier for your review, so outstanding invoices never fall through the cracks.
How do I automatically follow up on supplier invoices linked to Revel purchase orders?
WebRun reviews Revel Systems purchase orders every Monday for items received without a matching invoice, cross-checks open bills in QuickBooks, and drafts a polite chaser email to each supplier in Gmail. Every draft waits for your approval before sending, so no supplier is contacted without your review.
- Every unmatched purchase order surfaced before it becomes a late-payment dispute
- Draft chaser emails ready for review every Monday without manual follow-up
- No supplier is contacted without manager approval
Built for restaurant owners · QSR operators · retail purchasing managers · accounts payable teams using Revel
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
manage.revelsystems.comin a real browser with your saved login - no setup, no API keys. -
1
Revel Systems - find purchase orders without a matched invoice
revelsystems.com
WebRun opens Revel Systems to find purchase orders without a matched invoice. - Open Revel Systems Management Console and navigate to Purchase Orders
- Filter to orders with status Received but no invoice number entered
- Capture supplier name, order number, order date, and total value for each
Done when All purchase orders that lack a matching invoice are listed with supplier and amount details.
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2
QuickBooks - verify open bills and overdue status
- Open QuickBooks and check open bills for each supplier identified in Revel
- Confirm which bills are overdue and by how many days
- Note any suppliers who have multiple open or overdue items
Done when Each unmatched Revel order is confirmed as open or overdue in QuickBooks with days outstanding.
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3
Gmail - draft chaser emails for supplier review
gmail.com
WebRun opens Gmail to draft chaser emails for supplier review. - Draft a polite, professional chaser email to each supplier referencing the order number and amount
- Leave every draft unsent in Gmail for your review before sending
- Flag drafts for suppliers with multiple outstanding orders for priority review
Done when A draft chaser email is sitting in Gmail for each overdue supplier, ready for your review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun send the chaser emails automatically?
No. WebRun drafts every chaser email and leaves it unsent in Gmail for your review. You decide which ones to send, edit the tone, or hold back before anything reaches a supplier.
What if an invoice arrived but was not yet entered into Revel?
WebRun cross-checks open bills in QuickBooks as a secondary source, so if the invoice is recorded there but not in Revel, it will not send a redundant chaser.
Can it handle multiple suppliers in one run?
Yes. WebRun drafts a separate, supplier-specific email for each outstanding order and surfaces all drafts in Gmail for your review so you can action them in one sitting.
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