Track your outstanding Revel gift card liability with a weekly digest
Every Monday, WebRun opens Revel Systems and pulls all active gift card balances, calculates total outstanding gift card liability, identifies cards that have been unused for over a year, logs the data into Google Sheets for trend tracking, and posts a concise weekly digest to Slack so your finance team can plan for and report on this liability accurately.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track my Revel Systems gift card liability automatically each week?
WebRun pulls all active Revel Systems gift card balances every Monday, calculates your total outstanding liability, flags cards unused for over a year, and logs everything in Google Sheets before posting a concise weekly digest to Slack so your finance team always knows what you owe against unredeemed gift cards.
- Total gift card liability known every Monday without manual balance lookups
- Dormant cards flagged automatically for potential escheatment review
- Week-over-week liability trend tracked in Google Sheets
Built for restaurant owners · QSR finance managers · retail accountants · multi-location operators using Revel
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
manage.revelsystems.comin a real browser with your saved login - no setup, no API keys. -
1
Revel Systems - pull all active gift card balances
revelsystems.com How to Automate Revel Systems
WebRun opens Revel Systems to pull all active gift card balances. - Open Revel Systems Management Console and navigate to Gift Cards
- Pull all active gift cards with their current balance, issue date, and last-used date
- Identify cards that have a balance but have not been used in over 365 days
Done when All active gift card balances, their totals, and dormant card list are captured.
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2
Google Sheets - log liability totals and flag dormant cards
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log liability totals and flag dormant cards. - Append the weekly totals to the gift card liability tracking sheet with the run date
- Calculate week-over-week change in total outstanding liability
- List each dormant card with its balance and last-used date for finance review
Done when The tracking sheet is updated with current liability totals and the dormant card list.
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3
Slack - post the weekly gift card liability digest
slack.com How to Automate Slack
WebRun opens Slack to post the weekly gift card liability digest. - Post a concise digest with total outstanding gift card liability and card count
- Include the week-over-week change and the number of dormant cards
- Add a link to the Google Sheet for the full dormant card list
Done when The weekly gift card liability digest is live in Slack for finance and management review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Why does gift card liability matter for my books?
Outstanding gift card balances are a financial liability on your balance sheet. Tracking them weekly keeps your accounting accurate and flags dormant cards that may be subject to state escheatment laws.
Can it track gift card liability across multiple Revel locations?
Yes. WebRun pulls balances from each location in your Revel account and consolidates them into one total, with per-location breakdowns available in the Google Sheet.
How does it define a dormant gift card?
By default, any card with a remaining balance and no redemption activity in the past 365 days is flagged as dormant. You can adjust the inactivity window when setting up the run.
Related templates
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