Keep customers current on propane system safety inspections
Every Monday, WebRun opens ADD Systems, finds customers with a propane system safety inspection due within the next 30 days, drafts a personalized inspection reminder for each customer, and posts your service team a weekly list in Slack so no inspection window is missed.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind propane customers about upcoming safety inspections?
WebRun checks ADD Systems every Monday for customers with a propane system safety inspection due within 30 days, drafts a personalized reminder email in Gmail for each one, and posts your service team a due list in Slack sorted by urgency. Overdue accounts are flagged so your team can prioritize scheduling.
- No safety inspection due date slips past without a reminder being drafted
- Overdue accounts are flagged and prioritized for immediate scheduling
- Service team starts each week with a clear inspection workload in Slack
Built for propane dealers · heating fuel service companies · fuel oil service teams · safety and compliance managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.addsys.comin a real browser with your saved login - no setup, no API keys. -
1
ADD Systems - find inspections due within 30 days
- Open ADD Systems and navigate to the service or equipment record for each account
- Filter for customers whose next safety inspection or system check is due within the next 30 days
- Capture each customer's name, address, phone number, last inspection date, and next due date
Done when Every customer with a safety inspection due within 30 days is listed with their contact and service details.
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2
Gmail - draft inspection reminder per customer
gmail.com How to Automate Gmail
WebRun opens Gmail to draft inspection reminder per customer. - Draft a personalized inspection reminder for each customer explaining what the inspection covers and why it is important
- Include a phone number or booking link to schedule the visit
- Save all emails as drafts for your service team to review before sending. Do not send automatically
Done when A Gmail draft reminder is ready for every customer with an upcoming inspection due.
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3
Slack - post weekly inspection due list
slack.com How to Automate Slack
WebRun opens Slack to post weekly inspection due list. - Post this week's inspection due list to the service channel, sorted by due date
- Include each customer's name, address, and last inspection date
- Flag any accounts that are overdue for inspection as urgent
Done when Service team has this week's inspection due list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send inspection reminders to customers without my team reviewing them?
No. WebRun drafts every reminder email and holds it in Gmail for your service team to review and send. No communication reaches a customer automatically.
What counts as a safety inspection in this workflow?
It flags any service record in ADD Systems with an upcoming inspection or system-check due date, including annual leak checks, regulator inspections, and appliance safety checks, based on the records in your account.
What if a customer already scheduled their inspection this week?
ADD Systems data is read fresh each Monday, so customers with a scheduled or completed inspection since the last run are excluded from that week's list automatically.
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