Automated Print Shop Deposit Collection
Every morning, WebRun opens Printavo, finds jobs approved for production that still have no deposit recorded, drafts a deposit request email for each customer, and posts your team a Slack list of unpaid deposits waiting for review.
How do I automatically collect deposits before print jobs go into production?
WebRun opens Printavo every morning, finds jobs that are approved for production but still missing a deposit, and drafts a professional payment request in Gmail for each one. It posts your team a Slack list of unpaid deposits so you can review the drafts and send them before production begins.
- No job enters production without a deposit being requested first
- Every payment request is reviewed by a human before the customer receives it
- Jobs already paid are skipped automatically from live Printavo data
Built for print shop owners · screen printers · sign shops · promo product shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.printavo.comin a real browser with your saved login - no setup, no API keys. -
1
Printavo - find approved jobs missing a deposit
printavo.com
WebRun opens Printavo to find approved jobs missing a deposit. - Open Printavo and filter orders to jobs in an approved or in-production status
- Identify jobs where no deposit payment has been recorded
- Capture the customer name, job name, total order value, and required deposit amount for each
Done when Every approved job without a deposit is listed with its payment details.
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2
Gmail - draft deposit request per job
gmail.com
WebRun opens Gmail to draft deposit request per job. - Draft a professional deposit request email for each job, naming the amount due and the job details
- Include your payment link or instructions in the draft body
- Save every email as a Gmail draft for your review. Do not send automatically
Done when A draft deposit request exists in Gmail for every job missing a payment.
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3
Slack - report unpaid deposits for review
slack.com
WebRun opens Slack to report unpaid deposits for review. - Post a list of jobs with outstanding deposits to your Slack channel
- Show the customer, job name, and deposit amount for each
- Note that Gmail drafts are ready for the team to review and send
Done when Your team has a Slack list of unpaid deposits and knows the drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send deposit requests to customers without my approval?
No. Every deposit request is saved as a Gmail draft. You review and send each one manually, so no payment request reaches a customer unreviewed.
What if a deposit was collected outside of Printavo?
Record the payment in Printavo and the job will be skipped on the next run. WebRun reads live Printavo data each morning, so the list stays accurate.
Can it handle different deposit percentages for different job types?
Yes. Set your deposit rules in Printavo and WebRun will use the required deposit amount recorded on each job when drafting the request.
Related templates
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