Chase artwork approvals so jobs hit the press on time
Every morning, WebRun opens Printavo, finds jobs with proofs sent but no customer approval, drafts a short approval reminder for each customer in Gmail, and posts your production team a Slack list of jobs still waiting on art sign-off.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase customers for artwork proof approvals?
WebRun opens Printavo every morning, finds jobs where a proof was sent more than a day ago but the customer has not approved, and drafts a polite reminder in Gmail for each one. It then posts production a sorted Slack list of art-hold jobs so the team can review drafts and send approvals before press time.
- Jobs waiting on art approval are flagged before they miss the press schedule
- Every customer reminder is reviewed by a human before sending
- Already-approved proofs are skipped automatically from live Printavo data
Built for print shop owners · screen printers · sign shops · production managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.printavo.comin a real browser with your saved login - no setup, no API keys. -
1
Printavo - find jobs awaiting proof approval
printavo.com How to Automate Printavo
WebRun opens Printavo to find jobs awaiting proof approval. - Open Printavo and filter orders to statuses that indicate a proof has been sent
- Identify jobs where the proof was sent more than 1 day ago with no approval recorded
- Capture the customer name, job name, due date, and proof link for each
Done when Every job awaiting art approval for more than 1 day is listed with its details.
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2
Gmail - draft approval reminder per job
gmail.com How to Automate Gmail
WebRun opens Gmail to draft approval reminder per job. - Draft a brief, friendly approval reminder for each job referencing the job name and due date
- Include the proof link so the customer can approve in one click
- Save every message as a Gmail draft for your review. Do not send automatically
Done when A draft approval reminder exists in Gmail for every job on the hold list.
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3
Slack - alert production team to holds
slack.com How to Automate Slack
WebRun opens Slack to alert production team to holds. - Post a production-hold list to your Slack channel showing jobs waiting on art approval
- Sort by due date so the most urgent jobs appear first
- Note that Gmail drafts are ready for the team to review and send
Done when Production has a Slack list of art-hold jobs sorted by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers directly without my review?
No. Every approval reminder is saved as a Gmail draft. A human reviews and sends each one, so customers never receive an unreviewed message.
What counts as an approved proof in Printavo?
WebRun checks for the approval status recorded on the order in Printavo. Any job already marked approved is removed from the hold list automatically.
Can it escalate jobs that are dangerously close to their due date?
Yes. Jobs within 24 hours of their due date are flagged at the top of the Slack list so production staff can prioritize them immediately.
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