Draft personalised thank-you letters for every new donation
Every morning, WebRun opens Spektrix and finds donations received in the past 24 hours, reads each donor's name, gift amount, campaign, and giving history, and drafts a warm, personalised thank-you letter in Gmail for your development team to review and send, so no donor waits more than 24 hours to be acknowledged.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft personalised thank-you letters for new Spektrix donations?
WebRun opens Spektrix every morning, finds all donations received in the past 24 hours, reads each donor's name, gift amount, and giving history, and drafts a personalised thank-you letter in Gmail. First-time donors and major gifts are flagged for priority review. Your development team approves and sends, so every donor is acknowledged within 24 hours without anyone writing letters from scratch.
- Every donor is acknowledged within 24 hours with a personalised letter
- First-time donors and major gifts are flagged for priority attention
- Development team reviews drafts instead of writing individual letters
Built for performing arts development teams · theater fundraising staff · major gifts officers · patron services coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
system.spektrix.comin a real browser with your saved login - no setup, no API keys. -
1
Spektrix - find donations received in the past 24 hours
spektrix.com How to Automate Spektrix
WebRun opens Spektrix to find donations received in the past 24 hours. - Open Spektrix and filter donations received in the past 24 hours across all campaigns
- For each donor, capture their name, gift amount, campaign, and total lifetime giving
- Flag first-time donors and major gifts above a threshold so the team can prioritise those drafts
Done when All donations from the past 24 hours are listed with donor details and gift amounts.
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2
Gmail - draft personalised thank-you letters
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised thank-you letters. - Draft a warm, personalised thank-you letter for each donor, naming the campaign, the gift amount, and its impact
- For first-time donors, include a brief note about the organisation's mission and how to stay connected
- For major gifts, flag the draft as high-priority and suggest a personal call follow-up in a note to the team
- Save every letter as a Gmail draft. Do not send any thank-you without development team review
Done when A Gmail thank-you draft exists for every donor from the past 24 hours, unsent and awaiting approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send thank-you letters to donors without our approval?
No. Every letter is saved as a Gmail draft and must be reviewed and sent by your development team. No donor receives a thank-you automatically.
How does it personalise the letter for each donor?
WebRun reads each donor's name, gift amount, campaign, and giving history from Spektrix, then adjusts the opening, impact statement, and tone for first-time versus returning donors.
Can it handle major gifts that need a personal call instead of just an email?
Yes. Major gifts above a threshold you set are flagged in the draft with a note suggesting a personal call, so your team knows to pick up the phone before hitting send.
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