Work denied claims before they expire with a daily billing worklist
Every morning, WebRun opens Nextech, pulls all claims with a denied or rejected status, groups them by denial reason code and payer, logs each to an Airtable worklist with the appeal deadline, and posts a priority summary to Slack so billing staff know exactly which denials to work first.
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How can I automatically track and prioritize denied insurance claims for my ophthalmology practice?
WebRun opens Nextech every morning, pulls all denied and rejected claims from the last 30 days, and groups them by denial reason code and payer in an Airtable worklist. It flags any appeal deadline within 7 days as urgent and posts a priority count to Slack so billing staff know exactly where to start each day.
- No denied claim slips past its appeal deadline unnoticed
- Billing team starts every morning with a sorted, urgency-flagged worklist
- Denial reason trends are visible weekly for targeted payer contract follow-up
Built for ophthalmology billing teams · medical billing specialists · revenue cycle managers · eye care practice administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - pull denied and rejected claims
nextech.com How to Automate Nextech
WebRun opens Nextech to pull denied and rejected claims. - Open Nextech and navigate to the claims or billing module
- Filter for claims with a Denied or Rejected status received in the last 30 days
- Capture claim number, patient account, denial reason code, payer, billed amount, and date of service
- Calculate the estimated appeal deadline based on payer timely-filing rules
Done when Every open denied claim is listed with reason code, payer, billed amount, and appeal deadline.
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2
Airtable - log denial worklist by reason and payer
airtable.com How to Automate Airtable
WebRun opens Airtable to log denial worklist by reason and payer. - Upsert each denied claim into the Denied Claims Airtable base
- Group records by denial reason code and payer for easy filtering
- Flag any claim whose appeal deadline is within 7 days as Urgent
- Update status on claims already in the tracker that have been resolved
Done when The Airtable denied claims tracker is current with all open denials and their urgency flags.
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3
Slack - post priority denial summary
slack.com How to Automate Slack
WebRun opens Slack to post priority denial summary. - Post a denial summary to the billing Slack channel
- Lead with the count of urgent claims due within 7 days
- Break down totals by top denial reason codes and link to the Airtable tracker
Done when Billing staff have a priority denial count and a tracker link in Slack each morning.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit appeals to payers automatically?
No. WebRun builds the worklist and flags urgency but never submits appeals on its own. All appeal submissions are handled by your billing team after reviewing the Airtable tracker.
How does it calculate appeal deadlines?
WebRun applies standard timely-filing windows by payer type. You can configure custom deadlines per payer in the setup, and the tracker flags any claim within 7 days of its deadline as Urgent.
Can it track denials that have already been appealed?
Yes. Once your billing team marks a denial as Appealed or Resolved in Airtable, WebRun excludes it from future Slack summaries and updates its status on each daily run.
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