Flag clients whose food journals need your attention
Every morning, WebRun opens Practice Better, scans food journal entries from the past 48 hours for each active client, identifies those who have not logged, have low meal variety, or have flagged items, logs the findings to Google Sheets, and posts a prioritised review list to Slack so you know exactly which clients need attention today.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically flag nutrition clients whose food journals need review?
WebRun opens Practice Better every morning, scans food journal entries across all active clients, and flags those who have not logged recently, show low meal variety, or have self-flagged an entry. A prioritised list lands in Slack by 7:30 AM and a running log is kept in Google Sheets so you can monitor journal engagement trends over time.
- Clients with declining journal engagement are spotted before their next session
- Self-flagged entries are never missed or buried in a busy caseload
- Journal engagement trends are tracked over time in Google Sheets
Built for registered dietitians · nutrition coaches · health coaches · private nutrition practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
practicebetter.ioin a real browser with your saved login - no setup, no API keys. -
1
Practice Better - scan food journal entries for all active clients
practicebetter.io
WebRun opens Practice Better to scan food journal entries for all active clients. - Open Practice Better and navigate to the client food journal section
- For each active client, check for journal entries in the past 48 hours
- Flag clients who have not logged anything in the past 48 hours
- Flag clients whose recent entries show fewer than 3 unique food groups or repeated high-concern items
- Note any client who has flagged an entry themselves for practitioner review
Done when Every active client has been reviewed and any warranting attention is captured with a flag reason.
-
2
Google Sheets - log flagged clients and patterns
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log flagged clients and patterns. - Open the daily food journal flag log Google Sheet
- Append a row for each flagged client with their name, flag type (no log, low variety, self-flagged), and date
- Update previous entries where a client's logging has resumed to reflect resolved status
Done when The flag log reflects today's flagged clients and any resolved flags from previous days.
-
3
Slack - post the daily journal review list
slack.com How to Automate Slack
WebRun opens Slack to post the daily journal review list. - Post the daily food journal review list to your designated Slack channel
- Order clients by priority: self-flagged entries first, then no-log streaks over 2 days, then low-variety patterns
- Keep the message to a short scannable list with each client's name and flag reason
Done when A prioritised food journal review list is live in Slack for your morning review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send any alerts directly to clients about their journalling?
No. This is a purely internal digest. All flags go to you in Slack and to the Google Sheet log. Any follow-up message to a client is a separate step that you initiate yourself.
What counts as a food journal flag?
By default: no entry in the past 48 hours, fewer than 3 unique food groups in the past 24 hours, or a self-flagged entry where the client has marked it for practitioner review. You can adjust these thresholds during setup.
Does it share identifiable health data in Slack?
No. The Slack message contains only client names and flag reasons (for example, 'no log for 2 days'). It never includes meal content, nutritional values, or clinical data, keeping the channel HIPAA-appropriate.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.