Automated Nutrition Client Check-Ins
Every Wednesday morning, WebRun opens Practice Better, finds every active client with an appointment in the past 7 days, drafts a personalised mid-week check-in for each, queues the messages in Gmail for your review, and posts you a summary of who needs follow-up in Slack.
How do I automatically check in with nutrition clients between sessions?
WebRun opens Practice Better every Wednesday, reviews each active client's recent journal entries and session goals, and drafts a personalised mid-week check-in for every client in Gmail. A Slack summary flags anyone who has gone quiet, so you can keep every client on track between appointments with minimal effort.
- Clients stay engaged and on-goal between every appointment
- You spot disengaged clients before they quietly drop off
- No manual drafting needed to maintain a personal coaching presence
Built for registered dietitians · nutrition coaches · health coaches · private nutrition practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
practicebetter.ioin a real browser with your saved login - no setup, no API keys. -
1
Practice Better - find active clients needing check-in
practicebetter.io
WebRun opens Practice Better to find active clients needing check-in. - Open Practice Better and navigate to the Clients section
- Filter to active clients who had a session in the past 7 days
- Review each client's recent food journal entries and progress notes
- Note any clients who have not logged since their last appointment
Done when Every active client with a recent session is listed with their latest progress signals.
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2
Gmail - draft personalised check-in messages
gmail.com
WebRun opens Gmail to draft personalised check-in messages. - Draft a warm, personalised mid-week check-in for each client, referencing their last session goal
- For clients who have not journalled, include a gentle prompt to log a meal today
- Save every message to Gmail Drafts, unsent, for your review before sending
Done when One drafted check-in per active client sits in Gmail awaiting your approval.
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3
Slack - report the check-in queue to you
slack.com
WebRun opens Slack to report the check-in queue to you. - Post a short summary to your Slack channel listing how many check-ins are drafted
- Flag any clients who have not logged food or progress in the past 3 days
Done when You have a Slack summary of drafted check-ins and any clients who need extra attention.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message clients without my approval?
No. Every check-in is drafted in Gmail and left unsent. You review and send each message yourself, so nothing reaches a client without your sign-off.
How does it personalise each check-in?
WebRun reads each client's most recent session notes and food journal entries in Practice Better and references their current goal in the draft, so every message feels specific rather than generic.
What if a client has not had a session this week?
WebRun only drafts check-ins for clients with a session in the past 7 days, so inactive or paused clients are skipped automatically each run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.