All templates

Automated RAIN POS Online Order Routing

Whenever a new online order arrives in RAIN POS, WebRun checks current inventory to determine if the item is in stock, decides whether to fulfill from stock, trigger a reorder, or flag a special order, and immediately posts the routing decision to Slack so your team takes the right action without delay.

Deploy this workflow Browse all templates
Runs on WebRun · Strict Lockdown policy
Every few minutes WebRunorchestrates each step
1 RAIN POS check new order and current inventory
2 Slack post routing decision to fulfillment team
In short

How do I automatically route online orders in my music store POS?

Whenever a new online order arrives in RAIN POS, WebRun immediately checks current inventory, determines whether to fulfill from stock, source via special order, or flag as a backorder, and posts a routing card to your Slack fulfillment channel. Your team acts on a clear decision within seconds, with no orders left waiting in limbo.

  • Every online order has a routing decision within seconds of arriving
  • Serialized instrument orders matched to a specific available unit automatically
  • Backorders flagged immediately so customers can be notified without delay

Built for music store fulfillment teams · instrument retailers · music retail operations

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.rainpos.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    RAIN POS - check new order and current inventory
    rainpos.com
    WebRun in RAIN POS: check new order and current inventory
    WebRun opens RAIN POS to check new order and current inventory.
    • Detect a new online order arriving in RAIN POS
    • Look up current in-store inventory for the ordered SKU
    • Check if the item is serialized and, if so, confirm which unit is available
    • Determine the routing: fulfill from stock, place a special order with the vendor, or flag as backordered
    • Capture the customer name, order number, SKU, quantity, and fulfillment decision

    Done when The order has a routing decision with all relevant details captured.

  3. 2
    Slack - post routing decision to fulfillment team
    slack.com
    WebRun in Slack: post routing decision to fulfillment team
    WebRun opens Slack to post routing decision to fulfillment team.
    • Post an order card to the fulfillment Slack channel showing the order number, customer, SKU, quantity, and routing decision
    • Tag the action required: pick-and-pack, special order, or backorder notification
    • Include the customer's requested delivery date if provided
    • Alert if the item is a high-value serialized instrument requiring extra care

    Done when The fulfillment team has the routing decision and required action in Slack.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.rainpos.com
ScheduleRuns automatically on this cadence
Every few minutes
DeliveryHow each run's result reaches you
Order routing card · Slack
OutputWhat each run produces - A Slack order card per new online order with the SKU, routing decision, and required fulfillment action.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it automatically confirm the order or charge the customer?

No. WebRun only posts the routing decision to Slack. Order confirmation, charging, and shipping are human actions taken by your fulfillment team after reviewing the card.

Does it work with serialized instruments?

Yes. When an ordered item is serialized in RAIN POS, WebRun identifies the specific available unit and includes that detail in the Slack routing card.

What happens if the item is out of stock?

WebRun flags the order as a backorder or special order in the Slack card, so your team knows to contact the customer or source the item from a vendor before confirming fulfillment.

Keep going

Related templates

Automated Music Store Consignment Payout Digest
Every month, WebRun pulls all consignment sales from RAIN POS, calculates each consignor's payout based on your split, logs the figures to a Google Sheet, and drafts a payout summary email in Gmail for each consignor ready for your approval.
RAIN POS›Google Sheets›Gmail
Automated RAIN POS Daily Sales Digest
Every evening, WebRun pulls the day's sales totals from RAIN POS, tallies revenue by category, and posts a clean digest to Slack so your team closes every shift knowing exactly where they landed.
RAIN POS›Slack
Automated RAIN POS End-of-Day Reconciliation
Each evening, WebRun pulls RAIN POS end-of-day totals, compares them against your Stripe settlement, flags any discrepancy, and posts a reconciliation digest to Slack so your manager can close confidently.
RAIN POS›Stripe›Slack

Put this on autopilot.

Turn it on in minutes - or have our team set it up for you.

Deploy this workflow Talk to us