Automated Music Tuition Payment Recovery
Every morning, WebRun checks Fons for any autopay failures since the last run, drafts a courteous recovery email for each affected family in Gmail, and posts a Slack alert so you can review and send before the lesson happens.
How do I automatically follow up on failed music tuition payments?
Every morning, WebRun checks Fons for failed autopay charges, drafts a courteous recovery email for each affected family in Gmail with the amount and a payment link, and sends your admin a Slack alert to review before sending. No family is contacted until a human approves the message.
- Failed payments are caught and actioned the same morning they occur
- Families get a polite, personalised recovery email rather than a generic notice
- No payment chaser leaves without admin review
Built for music studio owners · private music teachers · music school billing admins
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
fons.comin a real browser with your saved login - no setup, no API keys. -
1
Fons - detect failed autopay transactions
fons.com
WebRun opens Fons to detect failed autopay transactions. - Open Fons and navigate to the Payments section
- Filter transactions to failed or declined autopay charges from the past 24 hours
- Capture the family name, amount due, payment method on file, and the lesson date for each failure
Done when Every failed autopay from the past 24 hours is listed with its family and amount details.
-
2
Gmail - draft recovery email for each family
gmail.com
WebRun opens Gmail to draft recovery email for each family. - Draft a polite, on-brand recovery email for each affected family
- Include the amount, the lesson date, and a direct link to update payment details in Fons
- Save each email as a draft without sending
Done when A Gmail draft is ready for every family with a failed payment.
-
3
Slack - alert you to review and send
slack.com
WebRun opens Slack to alert you to review and send. - Post a Slack alert naming each family with a failed payment, the amount, and the draft status
- Prompt the admin to open Gmail and approve the recovery emails before the next lesson
Done when Your admin team has a Slack alert and can send the recovery emails from Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families about the failed payment without my approval?
No. Every recovery message is saved as a Gmail draft first. WebRun posts a Slack alert so you can review and send when you are ready.
Does it include a payment link in the email?
Yes. Each draft includes the outstanding amount and a direct link to the family's Fons payment portal so they can update their card or bank details immediately.
What if the same family has multiple failed payments?
WebRun groups all failures by family and produces one consolidated draft per household, so the family receives a single clear message rather than several.
Related templates
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