Automated ManageAmerica Payment Reconciliation
Every morning, WebRun opens ManageAmerica, totals yesterday's lot rent and fee payments posted by resident, checks the total against what QuickBooks shows deposited, and posts your accounting team a Slack summary flagging any payment that did not post or deposit cleanly.
How do I reconcile daily lot rent payments against bank deposits automatically?
WebRun totals every payment ManageAmerica shows posted for the prior day, by ACH, card, and check, then checks that total against what QuickBooks shows deposited. It posts your accounting team a Slack summary each morning listing any unmatched payment or deposit, so posting errors get caught within a day instead of at month end.
- Posting errors are caught within a day instead of at month end
- Accounting team opens Slack to a matched total every single morning
- Unmatched payments and deposits are listed separately for fast follow up
Built for manufactured housing accounting teams · MHC billing offices · mobile home park operators · regional property accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.manageamerica.comin a real browser with your saved login - no setup, no API keys. -
1
ManageAmerica - total payments posted
manageamerica.com
WebRun opens ManageAmerica to total payments posted. - Open ManageAmerica and pull every payment posted yesterday by resident
- Total payments by method: ACH, card, and check
- Note any payment marked pending or failed
Done when Yesterday's full payment total is captured by method.
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2
QuickBooks - check against deposits
- Open QuickBooks and find yesterday's deposits by method
- Compare each deposit total against the matching ManageAmerica payment total
- List any payment posted in ManageAmerica with no matching deposit, and any deposit with no matching payment
Done when Every payment method total is compared and any mismatch is listed.
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3
Slack - post the reconciliation summary
slack.com
WebRun opens Slack to post the reconciliation summary. - Post a reconciliation summary to the accounting channel with totals by method
- List unmatched payments and unmatched deposits separately
- Flag any failed or pending payment from ManageAmerica for follow up
Done when Your accounting team has today's reconciliation summary with any mismatches called out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it move money or correct a mismatched payment itself?
No. WebRun only compares totals and reports mismatches. Correcting a payment or deposit record is a decision your accounting team makes and enters manually.
What counts as a mismatch?
Any payment posted in ManageAmerica with no matching QuickBooks deposit, or any deposit with no matching posted payment, both listed separately in the Slack summary.
Does it check every payment method?
Yes. ACH, card, and check payments are all totaled and compared by default, matching the methods ManageAmerica tracks for resident payments.
Related templates
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