Automated symplr License Expiry Reminders
Every Monday, WebRun opens symplr, finds every medical staff license and DEA registration expiring within 60 days, logs each one to a Google Sheets tracker sorted by urgency, and drafts a renewal reminder in Outlook for your credentialing specialist to review, personalize, and send.
How do I automatically track expiring medical staff licenses and DEA registrations?
WebRun checks symplr every Monday for medical staff licenses and DEA registrations expiring within 60 days, logs each one to a Google Sheets tracker ranked by urgency, and drafts a renewal reminder in Outlook for your credentialing specialist to review and send, so no provider is caught practicing on an expired credential.
- No provider license or DEA registration lapses because expirables are checked every week
- Credentialing staff open a tracker each Monday with every expiring item ranked by days remaining
- Renewal reminders are ready to send within minutes instead of drafted from scratch
Built for medical staff office coordinators · credentialing specialists · CVO teams · hospital compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.symplr.comin a real browser with your saved login - no setup, no API keys. -
1
symplr - find expiring licenses and DEA registrations
symplr.com
WebRun opens symplr to find expiring licenses and DEA registrations. - Open symplr Provider and go to the Expirables or Compliance module
- Filter expirables to state medical license and DEA registration
- Flag any provider with a license or DEA registration expiring within 60 days
- Note the provider name, credential type, and exact expiry date for each
Done when Every license or DEA registration expiring within 60 days is listed with its expiry date.
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2
Google Sheets - log the expiry tracker
google.com
WebRun opens Google Sheets to log the expiry tracker. - Open the License and DEA Expiry Tracker sheet
- Add a row for each newly flagged expirable with today's check date
- Sort the sheet by days remaining, soonest first
Done when The tracker reflects this week's full list of expiring licenses and DEA registrations, sorted by urgency.
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3
Outlook - draft renewal reminders for review
microsoft.com
WebRun opens Outlook to draft renewal reminders for review. - Draft a renewal reminder for each provider with an expiring license or DEA registration
- Include the credential type, expiry date, and renewal lead time needed
- Leave every draft unsent, addressed for your credentialing specialist to review, personalize, and send
Done when An Outlook draft exists for every expiring license or DEA registration, awaiting review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email providers about their expiring license automatically?
No. WebRun drafts the reminder in Outlook and leaves it unsent for your credentialing specialist to review, personalize, and send. No message reaches a provider without a human approving it first.
Which expirables does it track?
It tracks the state medical license and DEA registration expiry dates recorded in symplr's expirables module. Any additional credential type your medical staff office tracks can be added to the Google Sheets tracker.
What happens once a provider renews?
It reads live expirable dates from symplr each Monday, so once the renewed license or DEA number is updated in the system, that provider drops off the urgent list automatically the following week.
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