Automated Claim Rejection Resubmission Queue
Every morning, WebRun opens AdvancedMD, pulls clearinghouse rejections from the prior business day, groups them by rejection error code, calculates the dollar value at risk, writes a prioritized resubmission queue to Google Sheets, and posts a rejection summary to your billing Slack channel so your team works corrections the same day.
How do I automatically build a clearinghouse claim rejection resubmission queue?
Every morning, WebRun opens AdvancedMD, pulls every clearinghouse rejection from the prior business day, groups them by error code, and sorts the highest-dollar corrections to the top of a Google Sheets queue. It posts a rejection summary to Slack so your billing team starts working corrections immediately, keeping resubmissions within the same business day.
- Clearinghouse rejections are worked the same day they arrive instead of aging in a report
- Highest-dollar corrections are prioritized at the top of the queue every morning
- Repeat error codes surface systemic billing issues for root-cause fixes
Built for medical billing companies · RCM billing teams · clearinghouse billing coordinators · physician practice billing
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
providerportal.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - pull clearinghouse rejections
advancedmd.com
WebRun opens AdvancedMD to pull clearinghouse rejections. - Open AdvancedMD and navigate to the clearinghouse rejection report for the prior business day
- Capture claim number, patient name, payer, date of service, rejection error code, rejection description, and billed amount for each rejected claim
- Note whether this claim has been rejected before for the same error code, which indicates a systemic issue
Done when Every clearinghouse rejection from the prior business day is captured with its error code and amount.
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2
Google Sheets - build resubmission queue
google.com
WebRun opens Google Sheets to build resubmission queue. - Add today's rejections to the resubmission queue sheet, grouped by rejection error code
- Sort within each group by billed amount descending so the highest-value corrections are worked first
- Add a Correction Notes column where billers can record the fix before resubmission
- Add a summary row at the top showing total rejections, total dollars at risk, and top three error codes today
Done when The resubmission queue is updated, grouped by error code, sorted by value, and ready for billers to work.
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3
Slack - notify billing team
slack.com
WebRun opens Slack to notify billing team. - Post a daily rejection summary to the billing Slack channel with the total count, total dollar value at risk, and top error codes
- Include a direct link to the Google Sheets resubmission queue
Done when The billing team sees today's rejection count and a link to the queue in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it resubmit the corrected claims automatically?
No. WebRun builds the resubmission queue and flags each rejection with its error code. Your billing team reviews, corrects, and resubmits each claim. No claim is resubmitted without a biller reviewing the correction first.
What is the difference between a rejection and a denial?
A rejection comes back from the clearinghouse before the payer ever processes the claim, usually for a formatting or data error. A denial comes from the payer after processing. This workflow handles clearinghouse rejections. Denials are handled by the denial worklist workflow.
What if a claim was rejected for the same reason multiple times?
Repeat rejections on the same error code are flagged in the queue, since they often indicate a systemic billing issue. Your team can use this signal to fix the root cause in your billing rules or templates.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.