Automated Medical Claim Denial Worklist
Every morning, WebRun opens Tebra, pulls all denied claims from the last 30 days, groups them by denial reason code and payer, ranks by dollar value and timely-filing deadline, and posts a prioritized worklist to Google Sheets and a summary to your billing Slack channel.
How do I automatically build a claim denial worklist from Tebra?
Every morning, WebRun opens Tebra, pulls all denied claims from the past 30 days, groups them by denial reason code and payer, and ranks them by timely-filing deadline and dollar value. It writes the prioritized worklist to Google Sheets and posts a summary to Slack so your billing team starts each day with a clear, actionable queue.
- Denied claims are worked in deadline and dollar-value order, reducing timely-filing write-offs
- Billing team opens Slack each morning to a ready worklist instead of manually pulling reports
- Top denial drivers are visible at a glance so root causes can be fixed upstream
Built for medical billing companies · RCM teams · billing managers · physician practice billing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - pull denied claims
tebra.com
WebRun opens Tebra to pull denied claims. - Open Tebra and navigate to the claims section filtered by Denied status
- Capture claim number, patient, payer, denial reason code, billed amount, and date of service for each denied claim
- Note the timely-filing deadline for each payer and claim age in days
Done when Every denied claim in Tebra from the past 30 days is captured with its payer, reason code, amount, and deadline.
-
2
Google Sheets - build prioritized worklist
google.com
WebRun opens Google Sheets to build prioritized worklist. - Open or refresh the denial worklist sheet for today's date
- Group claims by denial reason code, then by payer
- Sort within each group by timely-filing deadline ascending, then billed amount descending
- Add a column flagging claims within 10 days of their timely-filing deadline as urgent
- Record the total dollar value at risk per reason code in a summary tab
Done when The worklist sheet is updated with all denied claims ranked and flagged, ready for the billing team to work.
-
3
Slack - notify billing team
slack.com
WebRun opens Slack to notify billing team. - Post a daily summary to the billing channel showing total denials, total dollars at risk, and count of urgent deadline claims
- Include a direct link to the updated Google Sheets worklist
Done when The billing team sees today's denial summary and worklist link in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it resubmit denied claims on its own?
No. WebRun builds the worklist and flags priorities for your team to action. It never resubmits or modifies a claim without a human reviewing and approving the correction first.
Which denial reason codes does it track?
All of them. It captures every CO, PR, and OA CARC/RARC code returned by payers in Tebra, and groups them so you can see your top denial drivers at a glance.
How does it handle timely-filing deadlines?
It calculates days remaining to the payer's timely-filing limit and flags any claim within 10 days as urgent at the top of the worklist, so deadline-critical denials get worked first.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.