Automated Junk Removal Job Scheduling Confirmations
When a new job is booked in Workiz, WebRun reads the job details, drafts a confirmation email for the customer with the scheduled date, arrival window, and a short prep checklist, adds the appointment to Google Calendar for the assigned crew, and queues everything for a quick owner review before sending.
How do I automatically send job scheduling confirmations to junk-removal customers?
WebRun watches Workiz for every newly booked junk-removal job, drafts a confirmation email in Gmail with the date, arrival window, and prep checklist, and creates a crew calendar event in Google Calendar, all queued for a quick owner review before anything reaches the customer.
- Every booked job gets a polished confirmation draft within minutes, not hours
- Crew calendar is updated automatically so no appointment is missed
- No manual confirmation calls or copy-pasting job details into emails
Built for junk removal companies · hauling services · junk-removal dispatchers · field service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.workiz.comin a real browser with your saved login - no setup, no API keys. -
1
Workiz - read new booked job details
workiz.com
WebRun opens Workiz to read new booked job details. - Detect newly booked jobs with status Confirmed or Scheduled
- Capture the customer name, email, job address, scheduled date, arrival window, and assigned crew
- Note any special instructions or items listed on the job
Done when All new booked jobs have been read with their full scheduling details.
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2
Gmail - draft customer confirmation email
gmail.com
WebRun opens Gmail to draft customer confirmation email. - Draft a confirmation email addressed to the customer by name
- Include the job date, arrival window, site address, and a short prep checklist
- Save the draft unsent for owner review before it goes to the customer
Done when A complete confirmation draft exists in Gmail for every newly booked job.
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3
Google Calendar - add crew appointment
calendar.google.com
WebRun opens Google Calendar to add crew appointment. - Create a calendar event for the job with the crew name, job address, and arrival window
- Attach the job reference number and customer name to the event description
- Set a reminder one hour before the scheduled start
Done when Every booked job has a Google Calendar event for the assigned crew.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send the confirmation to customers on its own?
No. WebRun drafts the confirmation email in Gmail and leaves it unsent for your review. You send it once you are happy with the content, so customers never receive anything without your approval.
What is included in the prep checklist it drafts?
By default it includes clearing a path to the items, noting any access codes, and being present at the start. You can customize the checklist to match your standard job prep instructions.
Will it handle rescheduled or updated jobs too?
Yes. When a job's date or time changes in Workiz, WebRun drafts a rescheduled confirmation and updates the Google Calendar event to reflect the new schedule.
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