Automated Home Inspection Booking Follow-Up
The moment a new inspection inquiry arrives, WebRun opens Spectora, reads the property details and requested date, checks Google Calendar for your open slots, drafts a reply with two or three booking options, and queues it in Gmail for your approval before any message is sent.
How do I automatically respond to home inspection booking inquiries?
WebRun monitors Spectora for new inspection inquiries and, within minutes, checks your Google Calendar for open slots and drafts a personalised booking reply in Gmail. The draft waits for your approval before anything is sent, so every inquiry gets a fast, professional response without any risk of an accidental send.
- Every inquiry gets a drafted reply within minutes, not hours
- Available slots are pulled from your live calendar automatically
- No message goes to a client without your explicit approval
Built for home inspectors · inspection companies · independent inspection businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
spectora.comin a real browser with your saved login - no setup, no API keys. -
1
Spectora - read new inquiry details
spectora.com
WebRun opens Spectora to read new inquiry details. - Open Spectora and navigate to the new inquiry
- Read the property address, requested date, and client contact details
- Note any special requirements or access instructions
Done when All inquiry details are captured and ready to use in the reply.
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2
Google Calendar - check open slots
calendar.google.com
WebRun opens Google Calendar to check open slots. - Open Google Calendar and find the requested date and the two days around it
- Identify two or three available inspection slots that fit a standard job window
- Note the start time and duration for each available slot
Done when Two or three open booking slots are confirmed and ready to include in the reply.
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3
Gmail - draft reply for approval
gmail.com
WebRun opens Gmail to draft reply for approval. - Draft a reply that names the property address and confirms receipt of the inquiry
- List the available slots clearly with dates and start times
- Leave the email as an unsent draft in Gmail for your review before sending
Done when A personalised reply draft is waiting in Gmail for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reply automatically without my approval?
No. WebRun always leaves the reply as an unsent Gmail draft. You review the message and the offered slots before anything goes to the client.
What if my calendar shows no availability on the requested date?
It looks at the two days before and after the requested date and offers the nearest open slots, so the draft still gives the client useful options.
Which inspection management apps does this work with?
This template is built on Spectora. If you use HomeGauge or ISN (inspectionsupport.com), the same flow applies with those platforms as the inquiry source.
Related templates
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